Online Meeting Minutes, Virtual Meeting Minutes Sample & Template

Online Meeting Minutes, Virtual Meeting Minutes Sample. Also, Zoom meeting minutes sample.

Online Meeting Minutes

Online meeting minutes refer to an official written report of a virtual meeting’s activities. The company or organization and a group of people conduct a virtual meeting to complete the critical meeting staying far away from each other. The discussion can be formally or informally. Usually, the organization conducts virtual meetings formally. However, it is the online meeting notes informally. The best free online meeting platforms are Zoom, Google Meet, Microsoft Team, and so more.

The virtual meeting minutes and Face to Face meeting minutes represent almost the same template. However, physical meeting minutes include location and venue, whereas online meeting minutes include an online meeting platform name, Zoom, Google Meet, or Microsoft Team.

Types of Meeting Minutes

The two types of meeting minutes are physical minutes of meeting and virtual meeting minutes. Virtual meeting minutes is the alternative name of online meeting minutes or minutes of online meetings. Meeting minutes mean physical meetings that must indicate the meeting venue. In contrast, online meeting minutes mention the virtual meeting platform name, for example, Zoom, Google Meet, Microsoft team, and so more.

Online Meeting Minutes Sample
Virtual Meeting Minutes
Online Meeting Minutes Template and Sample
 Virtual Meeting Minutes Elements

The essential elements of virtual meeting minutes are company or organization name, date, time, virtual meeting platform name, opening, list of attendees, absent, agenda, discussion, note, action items, adjournment, submitted by, approved by, also documents.

 Virtual Meeting Minutes Sample

It is a sample of online or virtual meeting minutes. The student of Universiti Putra Malaysia has conducted this online meeting to complete the group discussion. You may also follow the structure of this meeting minute to write your own minutes.

The meeting minutes should be written on a company letterhead where the company logo, URL, and contact are also visible.

Meeting Minutes

BASIC ENTREPRENEURSHIP- Business Plan

2 April 2021 / 10.00 AM

Opening

The first group meeting of Group 1 was called to conduct on 2 April 2021 at 10.00 a.m. via Zoom Meeting Applications.

Online Meeting Platforms

Virtual meeting via Zoom Meeting application.

Attendee’s list
  • M M Kobiruzzaman,
  • Nur Athirah Mohamad Rashid,
  • Nurfatin Farzana Eddy Rizal,
  • Also, Srisanthiya A/P Saravanan.
Absent list
  • Nurul Aini Sofia Husin
Activities
  • The members have performed the ice-breaking activities to know each other as well as become familiar.
  • They have constructed an organizational structure based on the member’s opinions.
  • Members have done brainstorming and recording all participant’s ideas that are relevant to the business plan.
Discussion

Firstly, each member of the group was introduced themselves to break the ice between them. Actually, it is essential to know each other for team building, and it will be easy for the teammates to cooperate well in the future.

Secondly, each member had chosen their positions to ensure that the company has a systematic structure of organizations. Everyone was agreed with their positions as below:

  • CEO (M.M.Kobiruzzaman),
  • Operations Manager (Srisanthiya),
  • Marketing, Customer Service Manager (Nurfatin Farzana),
  • Multimedia Manager (Nur Athirah),

Finally, the team had come out with a few suggestions of relevant businesses for the business plan. Each member should choose the best product or service they could serve, and the team decided to finalize it by next week.

Notes

Everyone should prepare relevant stands for their idea, and it should be presented at the next meeting so the team can finalize the best business for the company.

Action Items
  • Firstly, the team has finalized the organizational structure.
  • Additionally, all the suggestions were listed down in the PowerPoint for everyone’s reference.
  • Finally, we have recorded the meeting and shared the link via the WhatsApp group.
Adjournment

The meeting was adjourned at 11.00 AM just after 1 hour. Hence, the group leader declared the adjournment with a closing speech.

Next Meeting

However, 0ur next meeting will hold on Friday, 9th November 2021, at 10 a.m. using the same platform.

Submitted by

Nur Athirah binti Mohamad Rashid

Approved by

M M Kobiruzzaman

Attachment

For example, a group of students at UPM has conducted a virtual meeting to discuss group assignments. So, we have attached the PDF and word files of the virtual meeting samples for better understanding.

For example, Virtual Meeting Minutes Sample Link- Word File Download

Hardball Tactics in Negotiation- Hardball Tactics Definition & Examples

Hardball Tactics in Negotiation, Definition & Examples. Top 8 Hardball Tactics in Negotiation are Good cop bad cop, Lowball Highball, Bogey, Nibble, Chicken, Intimidation, Aggressive behavior, and Snow Job.

Hardball Tactics

Hardball Tactics refer to the typical method applied by negotiators to achieve the goal anyhow. Any part of the negotiation can use hardball tactics to gain an advantage. Hardball tactics are the deceptive way to gain the objective. The negotiator usually employs these tactics to get the benefit from the detriment of another party. People use these hardball tactics for personal, social, political, and business purposes. They adopt them to purchase a product, make an agreement, deal with others parties. It is a significant strategy in business communication

The Most Common Hardball Tactics

Hardball Tactics Examples-The 8 Typical Hardball Tactics in Negotiation
The 8 Typical Hardball Tactics in Negotiation
What are the hardball tactics in negotiation?
The 8 Hardball Tactics in Negotiation are:
  1. Good cop/bad cop
  2.  Lowball/Highball
  3.  Bogey
  4. The nibble
  5.  Chicken
  6. Intimidation
  7. Aggressive Behaviour
  8. Snow Job

1. Good Cop Bad Cop Tactic

A good cop/ bad cop negotiation refers to tactical bargaining between two parties to benefit from the other party’s detriment. It occurs amid two parties’ negotiation when two people in the same party deal with the other party as good and bad.

Good Cop Bad Cop Tactic Example -1

For example, the police want to ask some questions in a police station, but the prisoner would not want to say anything. So, two police officers plan to play a game, and one acts like a rude, devilish person so that he can ask the question fiercely. On the other hand, another police officer interrogates the prisoner politely. After comparing the two policemen, the prisoner decisively told the information and admitted his fault to the gentle policeman.

Good Cop Bad Cop Tactic Example -2

For example, A customer goes to a mask shop where the shop owner and his manager sell products. The customer wants to buy a mask; therefore, he was negotiating with them. The shop owner is persuading the customer, saying that the facemask will protect you and your family from Coronavirus. It would be best if you bought it without focusing on only RM 5 per piece. On the other hand, the manager says to the customer that you have to pay RM 5 if you want to buy or not sell it for less than RM5. The manager also intimidates the customer, saying that you can go now without paying RM 5. However, the owner is still trying to persuade the customer to buy the mask for RM5. The owner is dealing in a friendly manner, whereas the manager is threatening the customer. However, both (owner & manager) want to sell the product. This kind of negotiation is called a good cop/bad cop negotiation.

Good Cop Bad Cop Tactic Example -3

When I was a secondary student, I had violated the school rules for being late to school. The school discipline teacher acted as the “Bad Cop” who commanded on punishing me according to the school rules and regulations. Meanwhile, the counseling teacher held an open-minded talk to understand why I was late and advised me patiently. Finally, I will never be late again in the next five years.

2. Lowball Highball Tactic

The negotiator applies a lowball/highball tactic to get the attention of the other party. They know that they will not be able to achieve it but offering. Actually, the lowball/highball tactic begins with an extremely low or high opening offer to the opposite party. The extreme proposal will stimulate the other party to re-evaluate their opening offer and move closer to or beyond their resistance point.

Lowball Highball Tactic in Negotiation Example-1

For example, your son does not want to go to school by bus because his friends come by private vehicle. Therefore, he decided not going school till buying a private car. You offer him to gift a new personal car by next month to make him happy. You know very well that you will not be able to buy a new private car by next month. It is a ridiculous offer that is called a lowball/highball tactic. Later, you manage to persuade him to go to school by bus for six more months, but you will buy a motorbike for him after six months.

Lowball Highball Tactic in Negotiation Example-2

For example, imagine that you want to buy a woody chair. Them negotiate with the seller, the set price is 100RM, you might think it is unacceptable price, so you say can I buy it in 20 RM, because it does not seem that high price, the seller might shock a while, after that the seller might say” 50RM, take it okay?” Finally, your goal has been achieved.

Lowball Highball Tactic in Negotiation Example-3

For example, my girlfriend (ELA) stopped talking to me because another girl likes my photos uploaded on Facebook. ELA is jealous of girls who like and comment on my Facebook photos. I offered him not to use Facebook anymore to continue our communication. She also knows that It is quite impossible to stop using Facebook. However, this tactic stimulates her to talk to me for bargaining.  We argue for an hour to finally agree that I would block the girl from following me on Facebook. Finally, I managed to think that blocking is so much better when it is a bad idea to stop using Facebook due to the girl.

3. Bogey Tactic

Bogey tactics in negotiation are demonstrated when negotiators conceal their interest in front of the other party. Negotiators pretend that the issue is of very little importance to them, the opposite party offering. The issue is significant for them, but they do not want to show their interest in front of the opposing party.

Bogey Negotiation Example-1

For example, you want to buy a new Samsung mobile phone with a face lock feature. Now, the shop owner is showing you the latest Samsung mobile phone and indicting the new feature. You are glad to see the new feature on the phone. However, you are not showing interested in the face lock feature. You are concealing your interest in front of the shop owner. You think that shop owner can increase the price if you show more interest in the new feature. Therefore, you pretend that you have no interest in buying this new phone. Eventually, you buy a phone at a low price that has the new face-lock feature.

Bogey Negotiation Example-2

This tactic is usually applied to the gambling situation. When I play mahjong with my family members, I maintain my poker face even though the mahjong I drew is good, and I win the game. But, I stay calm to distract my opponents’ attention, not to sense my happiness. After that, I pretend that I want mahjong A, but my target is mahjong J. Then, I successfully won the game by misleading the other family members to discover my true intention.

4. Nibble Tactic

The nibble tactic refers to asking for a minor concession to make the deal final. Usually, negotiators use this tactic after a long time of negotiation between them. The negotiator needs to add a small item to complete the deal or agreement. 

Nibble Negotiation Example-1

For example, the customer will purchase the secondhand iPhone if the seller provides headphones and a charger and at the same price. It happens at the ending period of the negotiation when any party wants to close the deal.

Nibble Negotiation Example-2

For example, the tenant will rent the house if the owner replaces the old refrigerator with a new one. Finally, the owner agrees to add a new refrigerator to complete the agreement.

5. Chicken Tactic

In a negotiation tactic, the negotiator uses a big bluff with a frightening action to force the other party to fulfill their demands. The negotiator forces another party to close the deal immediately. 

Chicken Negotiation Example-1

For example, one party is threatening the other party with, “If you do not sell this phone at RM 1000, I will buy the same phone from the next shop who is interested in selling it at the same price. The owner believed the customer’s bluff and agreed to sell the phone at RM 1000. 

Chicken Negotiation Example-2

For example, The customer said he wants the furniture ready on the weekend or to find another shop. The shop owner became agree to deliver furniture before the due date believing the customer’s bluff. 

Chicken Negotiation Example-3

For example, after a long negotiation, both sides are not satisfied with each other. Then one side says, “if you really oppose accepting my ideal price, I will find another person who will provide my ideal price.”

6. Intimidation Tactic

Intimidation tactics attempt to force the other party to agree by applying emotional appeal. They use emotion, anger, or fear to agree with the opposite party. The other side may deliberately use anger to show the seriousness of the position. 

Intimidation Negotiation Example-1

Calvin is a small employee in a company. David is a well-known violent temper person in the organization. They are bargaining for various issues for a long time. Suddenly, David slapped the table, glared at Calvin, and said: Think about the difficulty of your job. Your wife and children at home are still waiting for dinner. Finally, Calvin accepted the conditions.

Intimidation Negotiation Example-2

For example, if someone bought a television, it did not work when he wants to open it at home. Still, it was nothing wrong when he checked the tv in the store, and then he asked the store to replace one for him, but the store refused to return it because it is available when he checked in the store. Finally, he said if you do not replace it for me today, I will post this on social media; nobody will come afterward.

7. Aggressive Behaviour Tactic

Aggressive behavior refers to the strategy of being aggressive in pushing your position or attacking the other person’s position to gain advantages. It is similar to intimidation tactics, but negotiator uses their position to intimidate other psychologically. It includes asking for further concessions.

Aggressive Behaviour Negotiation Example-1

For example, one customer comes to buy a mobile phone formally and says: Let’s not waste time, what is the maximum price? Here, the customer wants to emphasize that their time is significant, so close the deal soon. 

Aggressive Behaviour Negotiation Example-2

For example, a sales manager offers RM 5000 for iPhone 12, but the customer is still negotiating to reduce the price. Instantly, the owner gets angry at the manager and “how can you make such a low offer.” Do you know today I have sold three iPhone 12 at RM5500 within 30 minutes? You are really wasting our time. It stimulates the customer to buy it at RM5000.

Aggressive Behaviour Negotiation Example-3

For example, a customer goes to buy a personal car in the showroom—the salesmen bargains with him regarding the price for a long time. Eventually, the customer brought out his identity card and showed the salesmen said, “I am also marketing manager, so please do not apply the marketing policy on me.”  Here, the customer uses his position to win the negotiation. 

8. Snow Job Tactic

Snow job tactic is demonstrated when negotiators surprise the other party with huge additional information. These additional make the opposite party confused about figuring out which facts are fundamental and essential. It occurs when negotiators overwhelm the other party with so much information to get distracted.

Snow Job Negotiation Example-1

For example, you want to buy a new mobile phone, and the seller provides you with so much information about the additional factors. They ensure that this phone is eco-friendly. It will not harm you. They also show you how many people are dying due to mobile blasts and so more. The use of many technical terms to confuse anyone who is not familiar with the topic.

Snow Job Negotiation Example-2

The negotiator explains the deal in English, but Ahmad, a non-native English speaker, will see him as educated. Ahmad will say yes without asking many questions to avoid embarrassment because the negotiator seems knowledgeable and more expert than him. 

Snow Job Negotiation Example-3

Snow Job tactics are frequently used in government project tendering. When the government starts a new development project, they will publish massive information to hide the accurate worthy information behind the overwhelming information. This tactic is used to prevent the misuse of precious data for any illegal activity. 

Conclusion

Top 8 Hardball Negotiation Tactics are Good cop bad cop, Lowball Highball, Bogey, Nibble, Chicken, Intimidation, Aggressive behavior, and Snow Job. These typical tactics are crucial elements for win-win and win-loss negotiation. 

Citation For This Article (APA 7th Edition)
Kobiruzzaman, M. M. (2021, August 30). Hardball Tactics in Negotiation- Hardball Tactics Definition & Examples. Newsmoor- Educational Website For Online Learning. https://newsmoor.com/hardball-tactics-examples-example-of-hardball-tactics-in-negotiation/