This article offers a sample of the Finland, Schengen, Canada, and New Zealand tourist visa application travel itinerary. It also provides instructions on how to write an itinerary for solo travelers and family tours. Finally, this content presents an itinerary template word that travelers can edit and use.
Travel Itinerary
A travel itinerary refers to a schedule of journey plans including date, transportation, location, activities, and accommodations. It explains the detailed information regarding the tour plan. A travel itinerary describes the purpose of the journey clearly and concisely. It outlines trip activities describing where, when, how, and why the travelers want to visit.
How to Write an Itinerary
A travel itinerary sample is a template to explain a scheduled tour plan. A sample of a travel itinerary provides travel guidelines to inform others. Most embassies require a travel itinerary for tourist visa applications. Therefore, the tourist visa applicants must write and submit a complete travel itinerary with the visa application form and additional documents.
A good tour itinerary follows the 5w and 1 h writing style to answer who, where, when, how, and why questions. For example, it explains the following questions:
- Who is planning to travel mentioning a single, family, or a group of people?
- Where do they want to visit describing the destinations and tourist attractions?
- What is the purpose of the journey explaining the reason for the journey?
- Why do you want to visit explaining whether it is a holiday trip or to commercial tour?
- When do they want to travel including the date and time?
- How to travel to the expected country or location mentioning the transportation types?
Travel Itinerary Writing Instruction
- Personal Details: applicant or tourist's name with contact details, a journey starting and ending date.
- Travel Documents: It is part of personal details and it indicates passports, NID, and travel pass.
- Flight Details: It indicates transportation name and number such as an airplane, ship, train, bus, or personal vehicle.
- Dates and Times: it mentions specific dates and times for departure, layover, arrival, and duration of stays at various locations.
- Accommodation: it shows where the traveler wants to stay including relative house, hotel, and lodging arrangements.
- Destinations: A list of all the places to be visited during the trip, including cities, landmarks, and tourist attractions.
- Transportation: Details about how travelers will move from one place to another, including flight numbers, train schedules, bus routes, car rentals, and other modes of transport.
- Activities and Sightseeing: An outline of scheduled activities including dates, times, and sightseeing destinations.
- Budget and Expenses: This indicates an approximate budget to complete the tours.
Travel Itinerary Sample For Schengen Visa Application
The author writes to following travel itinerary samples for a Finland tourist visa application from Malaysia. I have received a Schengen visa from the Finland embassy in Kuala Lumpur Malaysia. The Embassy of Finland asks me to submit a list of documents including a travel itinerary, booking ticket, hotel reservation, bank statement, current student pass, travel insurance, and application form with a photo. I wrote this travel itinerary to explain a five-day tour to Helsinki, Finland. Finally, the Embassy of Finland in Malaysia accepted my travel itinerary with additional documents and provided a tourist visa to travel to Schengen countries. It is an example of writing a travel itinerary for a Schengen visa application.
Itinerary Template Doc
The tourist can copy and edit the following travel itinerary template word file.
Personal Details |
| Name: M M Kobiruzzaman Passport Number: A000000 Contact: +601000000 Start Date: Tue, 19 Dec 2023 End Date: Wed, 27 Dec 2023. |
Flight Details |
|||
| Flight Info | Departure | Arrivals | Duration |
| Air France-Airbus-320 AF-9585 Cabin Class: M (M). |
KUL Tue, 19 Dec 2023 02:45 PM Kuala Lumpur International Airport. |
SIN Tue, 19 Dec 2023 03:55 PM Changi Airport. |
1h 10m Layover: 7h 10m|Changi Airport. |
| Air France-Boeing-77W AF-257 Cabin Class: S (W). |
SIN Tue, 19 Dec 2023 11:05 PM Changi Airport. |
CDG Wed, 20 Dec 2023 06:10 AM Charles De Gaulle Airport. |
14h 5m Layover: 13h 20m|Charles De Gaulle Airport. |
| Air France-Airbus-320 AF-1176 Cabin Class: Y (M). |
CDG Wed, 20 Dec 2023 07:30 PM Charles De Gaulle Airport. |
HEL Wed, 20 Dec 2023 11:35 PM Helsinki-Vantaa Airport. |
3h 5m. |
| Air France-Airbus-320 AF-1071 Cabin Class: Y (M) |
HEL Mon, 25 Dec 2023 05:40 PM Helsinki-Vantaa Airport. |
CDG Mon, 25 Dec 2023 08:00 PM Charles De Gaulle Airport. |
3h 20m Layover: 1h 5m|Charles De Gaulle Airport. |
| Air France-Boeing-77W AF-256 Cabin Class: S (W). |
CDG Mon, 25 Dec 2023 09:05 PM Charles De Gaulle Airport. |
SIN Tue, 26 Dec 2023 04:55 PM Changi Airport. |
12h 50m Layover: 21h 25m|Changi Airport. |
| Air France-Airbus-320 AF-9594 Cabin Class: M (M). |
SIN Wed, 27 Dec 2023 02:20 PM Changi Airport. |
KUL Wed, 27 Dec 2023 03:30 PM Kuala Lumpur International Airport. |
1h 10m. |
Hotel Details |
||||
| CHECK-IN | CHECK-OUT | Hotel Name | Address | Payment |
| 20 DEC- 2023 Wednesday From: 15:00 |
26 DEC- 2023 Tuesday Until 12:00 |
Scandic Grand Marina | Katajanokanlaituri 7, Katajanokka, 00160 Helsinki, Finland. | € 547.00 |
Day and Date |
Activities |
| Day-1 (21 Dec-2023) | On 20 December 2023, I will arrive at Helsinki-Vantaa Airport about midnight at 11:35 PM. I will check into the hotel and sleep at night. |
| Day-2 (21 Dec-2023) | In the morning, I want to visit the Helsinki University Campus including the Library, Helsinki University Museum, Botanic Gardens, and campus. I will start visiting the Helsinki University campus at 10 AM and finish at 2:30 PM.
In the afternoon, I want to visit Helsinki Zoo and Amos Rex because these places are near to my hotel so I can cover them easily in a half-day tour. |
| Day-3 (22 Dec-2023) | On this day, I will go for the Helsinki City Highlights Cruise excursion with a ferry ride. It will allow me to view the Suomenlinna Sea Fortress, Korkeasaari Zoo, the ice breakers, the architectural award-winning wooden sauna complex Löyly, and the Isoisänsilta bridge.
Consequently, I am planning to experience a walking tour of Suomenlinna Island. |
Day-4 (23 Dec-2023) |
In the morning, I will go to visit Aalto University. I am planning to spend half a day touring this university after that I will visit the Ainoa metro station and Tapiola Icepark. These places are adjacent so I can cover them in a day. |
| Day-4 (24 Dec-2023) | I will visit SANTA CLAUS VILLAGE in Rovaniemi. It is far from the capital city; therefore, I will book a flight ticket to arrive at Rovaniemi Airport and return to the hotel on the same day. I want to join Apukka Reindeer journey activities there. |
| Day-5 (25 Dec-2023) | On the morning of the final day in Helsinki city, I will go shopping at Kämp Galleria. I have been informed that it is a stylish shopping mall with a mix of domestic & international fashion brands, plus a food court. In the afternoon, I will check out the hotel and go to Helsinki-Vantaa Airport to return home. |
Travel Itinerary for Schengen Visa
I wanted to apply for a Schengen visa with the Embassy of Finland. The Embassy of Finland in Kuala Lumpur, Malaysia asked me to submit my travel plan. As per my travel plan, I want to visit Finland, Estonia, Sweden, Spain, France, and Italy. It is a 34-day tour therefore, I have designed the following travel activities to explain my tour plan.
| Day and Date | Country & Location |
Activities |
| Day-1 (09 Sep, 2024) |
Helsinki-Finland | I will start my journey from Kuala Lumpur, Malaysia, and arrive at Helsinki-Vantaa Airport, Finland on 09 September 2024. I will check in at the Hotel and have a rest for a day. Last year, I visited Finland hence, it is the second time, I am planning to visit Helsinki city again. |
| Day-2 (10 Sep, 2024) |
Helsinki-Finland | Last time, I visited the Helsinki University Campus including the Library, Helsinki University Museum, Botanic Gardens, and Helsinki Cathedral. Therefore, I want to explore Oodi, Helsinki Central Library, Helsinki Market Square, and Helsinki Zoo. Last year, I could not visit Helsinki Zoo and Amos Rex because they were closed. |
| Day-3 (11 Sep, 2024) |
Helsinki-Finland | On this day, I want to explore the Suomenlinna Sea Fortress through a ferry ride. As per my previous experience, it is an amazing place for tourists. Every tourist should explore the Fortress of Suomenlinna if they visit Finland. It is the most popular tourist attraction in Helsinki, Finland. |
| Day-4 (12 Sep, 2024) |
Helsinki To Tallinn | I will travel to Tallinn the capital and most populous city of Estonia. I planning to use the Helsinki to Tallinn ferry route which takes around 2 and half hours. I would prefer to buy the ferry ticket on the spot. |
| Day-5 To 8 (13 To 16 Sep, 2024) |
Tallinn - Estonia |
According to my tour plan, I will spend around three nights there to explore Tallinn city in Estonia. In these three days, I will check out Jagala Waterfall, the Alexander Nevsky Cathedral, The Kadriorg Art Museum, The Danish King’s Garden, The Tallinn Town Hall, and The Tallinn Creative City. |
| Day-9 (17 Sep, 2024) |
Estonia To Sweden | In the morning, I will travel to explore Stockholm the capital of Sweden. According to my study, it takes around 16 to 20 hours depending on the type of vessel I travel. |
| Day-9 To 16 (18 To 25 Sep, 2024) |
Stockholm- Sweden | I have some friends who live Stockholm in Sweden therefore, I will stay for around 7 days to spend some quality time with them. Additionally, I want to explore the beautiful city of Stockholm. I am planning to visit the following tourist attractions in Sweden: 1. Old Town of Stockholm: Gamla Stan 2. Museums at Djurgården 3. Karolinska Institutet. 4. Lund University. 5. Uppsala University. 6. Stockholm University 7. Nobel Prize Museum 8. Tour the Royal Palace (Sveriges Kungahus) 9. Fotografiska: Stockholm's Photography Museum 10. See Historic Stockholm City Hall (Stadshuset) 11. The National Museum of Fine Arts: Nationalmuseum 12. Roam the Royal National City Park 13. Stockholm Medieval Museum (Medeltidsmuseet) |
| Day-17 (26 Sep, 2024) |
Sweden To Spain |
The distance between Sweden and Spain is about 1,717 miles depending on the Airline’s flight line. The flight duration is about 3 hours and 30 m from Stockholm to Barcelona, Spain (BCN). On this day, I will fly to Spain from Sweden. |
| Day-18 To 21 (27 To 30 Sep, 2024) |
Madrid, Barcelona & Murcia in Spain | My paramount objective to travel to Spain is to visit the UCAM Universidad Católica San Antonio de Murcia. I am CEO of Global Assistant Education Consultant and our organization assists international students to get admission at UCAM from South Asian countries. We have assisted around 50 students from India, Bangladesh, Pakistan, and Sri Lanka to get admission. I have got an appointment to meet with Paula Torres Esparza, international marketing officer for Asia & Africa. Additionally, I will explore the most tourist attraction in Madrid and Barcelona city. |
| Day-22 (01 Oct, 2024) |
Spain To France | The best and most convenient way to travel from Spain to France is by train and it takes only around 8 hours. I do not want to miss the train journey experience there. Therefore, I will try to travel to France by train and enjoy the natural beauty. |
| Day 23 To 28 (02 To 07 Oct 2024) |
France |
It is my childhood dream to visit the most beautiful The Eiffel Tower in Paris, France. I am eagerly waiting to visit this tower and capture photos in front of the wrought-iron lattice tower. Moreover, I will try my best to explore all tourist attractions in Paris city including the Louvre Museum (Musée du Louvre), Versailles Palace, Latin Quarter, Seine River Montmartre, and Sacré Coeur. |
| Day-29 (08 Oct, 2024) |
France To Italy | The flight duration from Paris to Rome takes around 2 hours and 30 minutes on average. On the 29 days of my journey, I will head towards Rome the capital of Italy. It is the last destination in Europe because I will travel to the USA from Rome. |
| Day-30 To 33 (09 To 12 Oct, 2024) |
Italy | I will stay in Rome city for three days. In the meantime, I will explore the most historical and tourist destinations in Rome city including the Colosseum, Pantheon, Ancient Ruins, Art Museums, Piazza Navona, Basilica di Santa Maria Maggiore, and Santa Maria Sopra Minerva. |
| Day-34 (13 Oct, 2024) |
Italy To USA | On 13 October 2024, I will fly to John F. Kennedy International Airport in New York City. I will spend around five days in the USA and four days in Canada after that I will come back to Malaysia on 22 October 2024. |
Travel Itinerary Sample For Canada Visa Application
Personal Details |
| Name: M M Kobiruzzaman Passport Number: A000000 Contact: +60100000 Start Date: Sun, 10 March 2024 End Date: Sat, 16 March 2024 |
Purpose of Travel To Canada With Itinerary
To Whom It May Concern
Dear Sir/Madam,
This is M M Kobiruzzaman also a student at the University Putra Malaysia a leading public university. I completed my bachelor of Communication at UPM with a CGPA of 3.819. I managed to secure my position on the dean's and vice chancellor's student lists. Now, I am pursuing my Master of Science in Management by research mode at the School of Business and Economics, Universiti Putra Malaysia.
Additionally, I am director of Global Assistant (M) Sdn Bhd, Global Assistant (ETC) Sdn Bhd, Chairman of Global Assistant Ltd, and Proprietor of Global Assistant Travel Agency. We have offices in Kuala Lumpur Malaysia and Dhaka Bangladesh. Now, twenty-two (22) employees work in our organizations' Malaysia and Bangladesh offices.
Our organization (Global Assistant Travel Agency is registered with the Ministry of Civil Aviation and Tourism of the Government of the People’s Republic of Bangladesh. Our travel agency is accredited by the International Air Transport Association (IATA). We assist clients in booking air tickets for domestic and international routes.
Moreover, I am a solo traveler therefore, I travel for education and recreational purposes. Recently, I visited Finland, India, Maldives, China, and Sri Lanka alone. I like to travel to other countries to know and enjoy diverse cultures and environments.
I am also an academic and creative content writer at www.newsmoor.com. In 2019, I traveled to Tokyo, Japan, and wrote a travelogue article. The article link is here- Travelogue Example- Tour To Tokyo, Japan. I am planning to travel and write another attractive and concise travel article regarding Canada if I get permission to visit this beautiful country.
I have booked the Air Ticket that has been attached to this document and I am planning to confirm the Air Ticket and Hotel Booking later after getting confirmation.
Flight Details |
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| Flight Info | Departure | Arrivals | Duration |
| Air France-Airbus-320 AF-686 Cabin Class: Y (Y). |
KUL Sun, 10 Mar 2024 02:45 PM Kuala Lumpur International Airport |
SINSun, 10 Mar 2024 03:55 PM Changi Airport |
1h 10m Layover: 7h 10m|Changi Airport |
| Air France-Boeing-77W AF-257 Cabin Class: D (C) |
SIN Sun, 10 Mar 2024 11:05 PM Changi Airport |
CDGMon, 11 Mar 2024 06:10 AM Charles De Gaulle Airport |
14h 5m Layover: 8h 10m|Charles De Gaulle Airport |
| Air France-Airbus-359 AF-356 Cabin Class: D (C) |
CDG Mon, 11 Mar 2024 02:20 PM Charles De Gaulle Airport |
YYZMon, 11 Mar 2024 05:45 PM Pearson International Airport |
8h 25m. |
| Air France-Airbus-359 AF-351 Cabin Class: I (C) |
YYZ Sat, 16 Mar 2024 07:55 PM Pearson International Airport |
CDGSun, 17 Mar 2024 08:10 AM Charles De Gaulle Airport |
7h 15m Layover: 8h 45m|Charles De Gaulle Airport |
| Air France-223 AF-1140 Cabin Class: J (C) |
CDG Sun, 17 Mar 2024 04:55 PM Charles De Gaulle Airport. |
AMSSun, 17 Mar 2024 06:20 PM Amsterdam-Schiphol Airport. |
1h 25m Layover: 2h 15m|Amsterdam-Schiphol Airport. |
| Air France-Boeing-789 AF-809 Cabin Class: I (C) |
AMS Sun, 17 Mar 2024 08:35 PM Amsterdam-Schiphol Airport |
KULMon, 18 Mar 2024 03:35 PM Kuala Lumpur International Airport |
12h 0m |
Hotel Details |
||||
| CHECK-IN | CHECK-OUT | Hotel Name | Address | Payment |
| Mon 11 Mar 2024 From 16:00 |
Sat 16 Mar 2024 Until 11:00 |
Comfort Inn. | 533 Kingston Road, L1V 3N7, Pickering, Canada. | CAD- 830.83 |
Day and Date |
Activities |
| Day-1 (11 March-2024) | On 11 March 2024, I will arrive at Toronto Pearson International Airport at 5:45 PM. I will check into the Hotel Comfort Inn and rest. I will have been traveling for more than 25 hours when I arrive in Toronto. Hence, I have to take a rest for one day. |
| Day-2 (12 March-2024) | In the morning, I want to visit the University of Toronto Campus including the Library, the University of Toronto Art Centre, the Thomas Fisher Rare Book Library, the Royal Ontario Museum, and Justina M. Barnicke Gallery.
The University of Toronto is around 35 km away from the Hotel Comfort Inn; so, it might take approximately 35-40 min to arrive there. Therefore, I will start visiting the University of Toronto campus at 10 AM and finish at 2:30 PM. In the afternoon, I want to visit Rouge National Urban Park because this place is near to my hotel so I can cover them easily in a half-day tour. |
| Day-3 (13 March-2024) | On this day, I want to visit and experience the CN Tower and Ripley’s Aquarium of Canada. It would be a heart-pumping and dazzling experience for me that I like most.
In the evening, I will go for the Toronto Premier Dinner Cruise on Odyssey. I want to spend my evening time in Toronto Harbour with dining, picturesque views, and DJ entertainment. |
Day-4 (14 March-2024) |
In the morning, I will go to visit Nathan Phillips Square which is known as the TORONTO sign. I am a travel article writer therefore; I want to capture some photos to post them on my website along with written content. After that, I want to The Gardens of the Osgoode Hall. These places are adjacent so I can cover them in a day. |
| Day-5 (15 March-2024) | I will visit Pickering Beach and Toronto Zoo. Toronto Zoo is the largest zoo in Canada. I like animals and trees. I would love to see the snow leopards, Amur tigers, West Caucasian tur, mouflon, red pandas, and Bactrian camels. |
| Day-6 (16 March-2024) | On the morning of the final day in Toronto City, I will go shopping at Pickering Town Centre. It is a big shopping mall that is located near my hotel. I like to buy souvenirs, electronic devices like mobile phones and clothes. In the afternoon, I will check out of the hotel and go to Pearson International Airport to return home. |
Tour Itinerary Sample For New Zealand Tourist Visa Application
| Date & Location | Activities |
| Day-1 Date: 25 Oct 2024 Location: Auckland |
I am planning to start my journey from Kuala Lumpur International Airport, Malaysia, on 25 October 2024 and arrive at Auckland Airport (AKL), Terminal: 1 at 16:35 on 26 October 2024. I am planning to travel with China Southern Airlines therefore, I have a 2h 5m Layover in Guangzhou for changing airlines.
Wendy is the name of the hotel where I am planning to stay and I have already booked this hotel from 26 October to 30 October. It is located at 17 Lyon Avenue Unit 33, 1025 Auckland, which is around 20 kilometers far from the airport. Therefore, it will take approximately 25 min in taxi. I will check in at the Hotel and have a rest for the night. |
| Day-2 Date: 26 Oct 2024 Location: University of Auckland |
This is my first journey to Auckland, New Zealand although recently I have visited Finland, the USA, and Canada. Whenever I visit a new country, I try to visit the top-ranked universities. As per my studies, The University of Auckland is the best public university in Auckland ranked 65 in QS World University Rankings 2025. Hence, I will spend the whole day exploring this university including the General Library, Clock Tower, and Albert Park. Albert Park is formed from sandstone and is adjacent to the university. I can explore these locations easily. |
| Day-3 Date: 27 Oct 2024 Location: University of Auckland |
On the third day, I will be happy to visit Sky Tower located at Victoria Street West. It is used for telecommunications and observation towers in Auckland and is ranked 28th tallest tower in the world. Additionally, I am planning to explore the Auckland War Memorial Museum, Maritime Museum, and Auckland Zoo. |
| Day-4 Date: 28 Oct 2024 Location: Rangitoto Island |
On the fourth day, I am planning to tour Rangitoto Island, SEA LIFE Kelly Tarlton's Aquarium, and St Heliers Beach. I have conversed with a tour guide agency named Auckland Sea Kayaks Ltd regarding a tour of Rangitoto Island. As per our discussion, I have to pay NZ$195.00 to them to guide me. |
| Day-5 Date: 29 Oct 2024 Location: Auckland City |
On the fifth and last day in Auckland City, I will experience the City Lights Night Kayak Tour. The tour guide agency will me to complete this tour. I believe it will be an amazing tour for me. I will fly to Malaysia on 30 October 2024. |
Significance of this (Travel Itinerary Sample) Article
This travel itinerary sample helps students and businessmen to write a travel itinerary for visa application. Tourist visa applicants might learn how to write tour itineraries for short trips. The employees at travel agencies benefit from this article to know and teach others.