This article describes what online meeting minutes are and how to write meeting minutes samples. It also demonstrates a virtual group discussion meeting minutes example.
List of Contents
Online Meeting Minutes
Online meeting minutes refer to precise information about a virtual office meeting and group discussion. It is a formal procedure to record a meeting statement. The format of virtual meeting minutes is similar to that of physical meeting minutes. The online meeting minutes include the meeting time, date, location, attendee name, discussed topic, action items, and so more.
The prime difference between physical and virtual meeting minutes is the meeting platform. For example, people conduct virtual meetings through online meeting platforms such as Google Meet and Zoom.
Example of Online Meeting Minutes
The following virtual meeting was conducted among students to complete group assignments. The virtual group members held an online meeting and submitted the meeting minutes.
Online Meeting Minutes
KOC4201-1: Reputation Management
21 July 2024 / 02.00 PM
Opening
The third meeting by Group 1 was conducted on 21 July 2024 at 02:00 PM via Zoom Virtual Meeting Application.
Attendee’s list
1. Aishah Elena Binti Shaari
2. M M Kobiruzzaman
3. Raissa Ramsahye
4. Kaisar Siddique
5. Norul Ain binti Ab Mutalib
Absent list
1. Munirah binti Mohd Anuar
Activities
- Discuss how to complete the literature review assignment perfectly.
- Group members also discuss how to avoid plagiarism while writing the literature review and list all the ideas relevant to the assignment.
- Dividing the task based on group members, each member will write a literature review for two topics. However, the lecturer has provided the keywords before.
- Finally, the screenshot of the group discussion has been taken to attached to the minutes meeting.
Discussion
Firstly, each group member provided their opinion on how to complete the assignment perfectly. Secondly, group members divide the task among members to complete it on time. However, a group member has chosen the topic spontaneously based on their wish.
This meeting minute includes the list of topics and group members’ names below. The assigned person’s nickname has been mentioned at the end of the name so that we can easily understand who will complete which topic.
Literature review subtopic
Part 1
1. Perceptions of Control. (mun)
2. Maintaining quality, relationship, reputation & brand image. (Elena)
3. Reputation as an asset and measuring reputation. (Elena)
4. Reporting on corporate reputation. (ain)
5. Ownership structure in company reputation (ain)
6. Stakeholders’ trust in corporate reputation. (Raissa)
7. Reputation damage. (Raissa)
Part 2
1. Crisis and reputation relation (Kobir)
2. Causes for crises and their impact (Kobir)
3. Identifying and measuring crises (Kaisar)
4. Forming a crisis management team (Kaisar)
5. Reporting reputation crisis. (mun)
Munirah Binti Mohd Anuar could not participate in the video call due to her problem, but she has been communicating through WhatsApp during the meeting. Finally, she selected and confirmed her portion via texting on WhatsApp.
Notes
The group member will submit their respective part of the assignment by next week. For example, M M Kobiruzzaman will submit a literature review of topics Crisis and reputation relation, and Causes for crises and their impact.
Action Items
- The task has been divided among group members spontaneously.
- All the topics with names were listed down in Microsoft Word for submission to DR ROSMIZA BINTI BIDIN.
- The screenshot of the meeting has been taken two times as evidence of the group discussion.
Adjournment
The meeting was adjourned at 02:00 PM as scheduled. Hence, the group chairperson, Aishah Elena Binti Shaari, declared the adjournment.
Next Meeting
Our next meeting will be held on Friday, 28 July 2024, at 02:00 PM using the same platform.
Submitted by: M M Kobiruzzaman
Attachment
Corporate Company Virtual Meeting Minutes Sample
Global Assistant is an international travel agency, and it helps travelers visit tourist attractions. They have a physical office in Malaysia, Singapore, and India. Therefore, top management conducts an online meeting so that all employees can join and discuss.
Online Minutes of Meeting
Meeting title: Focus on digital marketing and confirm more clients for 2026.
Date: 10 October 2025
Time: 4:00 pm – 5:00 pm
Location: Online meeting through WhatsApp group call
Purpose: Discuss how to motivate the sales team to increase sales of our products and achieve the yearly target.
Attendees List in Meeting
Singapore office:
- Shakil
- Farhan
- Tyba
Present from the Malaysia office:
- Shagilah
- Erfan
- Lily
Present from the India office:
- Kallol
- Nishat
- Al Abir
Absent List
Everyone from the top management in Singapore, Malaysia, and the India office joined this meeting, and nobody was absent.
Activities:
Initially, everyone exchanges courteous greetings and starts the discussion.
We decided that the head of each office will represent their half-yearly reports. Therefore, Shakil from Singapore, Shagilah from Malaysia, and Kallol from the India office represented the report.
Finally, they provide their opinion on how to motivate our employees and achieve the goals.
Discussion
Mr Shakil, also managing director of the Singapore office, shows the last six months’ employee performance reports. He also expressed his expectation on how to increase the sales for next year. He suggested that we should hire a motivational speaker to provide a motivational speech for our sales representatives. Motivational messages and speech always influence employees to achieve the target.
Shagilah from Malaysia represents her coworkers’ reports, and she wants to recruit more employees. She expressed that we should recruit more sales executives to achieve the monthly target.
Kallol from the India office highlighted that we should offer extra incentives for our employees to motivate them. He also mentioned that we can award our best employee with the iPhone 17 Pro Max.
Action Items
In December, we will invite Brian Tracy to deliver a motivational speech for our sales officers.
For the Malaysia office, we will recruit more employees for digital marketing and sales officer positions.
Our company will provide three iPhone 17 Pro Max for the best employees in Singapore, Malaysia, and India offices.
Adjournment
The meeting was adjourned at 05:00 PM as scheduled. Hence, the CEO declared the adjournment.
Next Meeting: 2 November 2025
Meeting details recorded by: Al Abir