This article describes what is online meeting minutes and how to write meeting minutes samples. It also demonstrates a virtual group discussion meeting minutes example.
Online Meeting Minutes
Online meeting minutes refer to precise information about a virtual office meeting and group discussion. It is a formal procedure to record a meeting statement. The format of virtual meeting minutes is similar to that of physical meeting minutes. The online meeting minutes include the meeting time, date, location, attendee name, discussed topic, action items and so more.
The prime difference between physical and virtual meeting minutes is the meeting platform. For example, people conduct virtual meetings through online meeting platforms such as Google Meet and Zoom Meeting.
Example of Online Meeting Minutes
The following virtual meeting was conducted among students to complete group assignments. The virtual group members held an online meeting and submitted the meeting minutes.
Online Meeting Minutes
KOC4201-1: Reputation Management
21 July 2024 / 02.00 PM
Opening
The third meeting by Group 1 was conducted on 21 July 2024 at 02:00 PM via Zoom Virtual Meeting Applications.
Attendee's list
1. Aishah Elena Binti Shaari
2. M M Kobiruzzaman
3. Raissa Ramsahye
4. Kaisar Siddique
5. Norul Ain binti Ab Mutalib
Absent list
1. Munirah binti Mohd Anuar
Activities
- Discuss how to complete the literature review assignment perfectly.
- Group members also discuss how to avoid plagiarism while writing the literature review and listing all the ideas relevant to the assignment.
- Dividing the task based on group members, each member will write a literature review for two topics. However, the lecturer has provided the keywords before.
- Finally, the screenshot of the group discussion has been taken to attach to the minutes meeting.
Discussion
Firstly, each group member provided their opinion on how to complete the assignment perfectly. Secondly, group members divide the task among members to complete it on time. However, a group member has chosen the topic spontaneously based on their wish.
This meeting minute includes the list of the topic and group members' names below. The assigned person's nickname has been mentioned at the end of the name so that we can easily understand who will complete which topic.
Literature review subtopic
Part 1
1. Perceptions of Control. (mun)
2. Maintaining quality, relationship, reputation & brand image. (Elena)
3. Reputation as an asset and measuring reputation. (Elena)
4. Reporting on corporate reputation. (ain)
5. Ownership structure in company reputation (ain)
6. Stakeholders trust in corporate reputation. (Raissa)
7. Reputation damage. (Raissa)
Part 2
1. Crisis and reputation relation (Kobir)
2. Causes for crises and their impact (Kobir)
3. Identifying and measuring crises (Kaisar)
4. Forming a crisis management team (Kaisar)
5. Reporting reputation crisis. (mun)
Munirah Binti Mohd Anuar could not participate in the video calling due to her problem, but she has been communicating through WhatsApp during the meeting. Finally, she selected and confirmed her portion via texting on WhatsApp.
Notes
The group member will submit their respective part of the assignment by next week. For example, M M Kobiruzzaman will submit a literature review of topics Crisis and reputation relation and Causes for crises and their impact.
Action Items
- The task has been divided among group members spontaneously.
- All the topics with names were listed down in Microsoft Word for submission to the DR ROSMIZA BINTI BIDIN.
- The screenshot of the meeting has been taken two times as evidence of the group discussion.
Adjournment
The meeting was adjourned at 02:00 PM as scheduled. Hence, the group chairperson Aishah Elena Binti Shaari, declared the adjournment.
Next Meeting
Our next meeting will be held on Friday, 28 July 2024, at 02:00 PM using the same platform.
Submitted by
M M Kobiruzzaman
Attachment
