Online Meeting Platforms- Free Best Virtual Meeting Platforms

 Online Meeting Platforms- Free Best  Virtual Meeting Platforms also Web Meeting Platforms List. The Best Free Online or Virtual Meeting Platforms are Google Meet, Zoom Meeting, Microsoft Team, GoToMeeting, Skype, Cisco Webex Meetings, Join.me, Adobe Connect, Uber Conference and Ring Central Meetings. Virtual business meetings platform. Best Online Meeting Platforms for Business Meeting and Online Learning.

Online Meeting

Online meeting refers to the mediated communication among a group of people who stay far away from each other. It is a process of virtual discussion in which the speaker and audiences stay far from each other and they use communication tools or software to interact. The alternative name of the online meeting is virtual meeting, web meeting, conference call, web-based seminar, web conference, e-learning, mediated group discussion, and so more.

For example, a lecturer of University Putra Malaysia is giving class via Zoom meeting and the student participates in class from different countries including China, Singapore, Indonesia, Nigeria, Somalia, Yemen, UAU, Iraq, Iran, Bangladesh, Pakistan, India, and so more. The lecturer is the host of the meeting and students are the participants who join the class via a mobile, tab, computer or laptop.

Online Meeting Platforms

Online Meeting Platforms refer to social media tools and software that allow multiple people to communicate virtually through video or audio call. People use the online meeting platform to conduct personal, social, political, educational and professional meeting. Actually, these are virtual conference calling tools that allow connecting a group of people at the same time to interact simultaneously. Online meeting platforms are also known as virtual meeting platforms, virtual conference platforms, web meeting sites or web conferencing software. A virtual meeting is the part of mediated communication conducted among a group of people, and online meeting platforms are the media or channels of the communication process. These online meeting platforms, such as Zoom, Google Meet, Microsoft Team are also channels of the communication process.

For example, Google Meet, Zoom Meeting, Microsoft Team, GoToMeeting, Skype, Cisco Webex Meetings, Join.me, Adobe Connect, Uber Conference and Ring Central Meetings are online or virtual meeting platforms.

The Best Free Online Meeting Platforms

The Top 10 Free Online or Virtual Meeting Platforms are

  1. Google Meet,
  2. Zoom Meeting,
  3. Microsoft Team,
  4. GoToMeeting, Skype,
  5. Cisco Webex Meetings,
  6. Join.me,
  7. Adobe Connect,
  8. Uber Conference,
  9. Ring Central Meetings.

They are also known as the best web meeting platforms.

Online Meeting Platforms, Virtual Meeting Platforms
Figure 1: Best Free Online Meeting Platforms or free online meeting software, free online conference platforms
1. Google Meet

Google Meet is the most popular free virtual meeting platforms that allow up to 100 participants to join video and audio conferencing call. Anyone can use this platform to conduct a virtual meeting with the Google account. The meeting duration is up to 60 minutes, so participants need to join again if the meeting is not completed within 60 minutes. Google Meet uses an anti-hijacking feature therefore it protects participant personal information.  More than 250 participants can join the virtual conference meeting internally and externally, and around 100,000 audiences can enjoy live streaming.

Google Meet launched its operation in 2017 and it is a replacement for Google Hangouts.

The official website link is meet.google.com.

Free Google Meet Duration and Participant

The total meeting duration for free users is 60 minutes and 100 participants can join the virtual meeting at the same time via Google Meet. Anyone can join with a Gmail account.

Online meeting platforms-Google Meet Setting
Figure 2: Google Meet Whiteboard, Change Layout, Change Background Setting and so more.
Google Meet Setting

Google Meet online meeting platform offers many features including whiteboard writing, Change Layout, Full-screen, Change background, Caption and so more. The user can write on the whiteboard to inform other participants. The user can share the screen via Google Meet virtual meeting platform.

Google Meet has four layouts that you may apply one by one during an online meeting, for example, Auto, Title, Spotlight, and Sidebar. The user can view a maximum of 49 titles or participants’ name with photo on-screen during the meeting. You need to click the change-layout option to maximize the number of on-screen titles.

2. Zoom Meeting

Zoom meeting is another famous free web conferencing software to conduct the virtual meeting. The user applies this online meeting platform in multiple sectors, for example, education, finance, government, and healthcare. Zoom meeting has become the most popular tool for offering diverse features including virtual meeting, phone, chat, zoom room, webinars and so more. Usually, students prefer to use this platform for easy accessibility and free feature. There is no communication noise in the Zoom meeting; so students hear the lecture clearly.

Zoom meeting platform started its operation in 2011. People can use it from a PC or Smartphone. The application is available at Google play store and Apple app store to download free for mobile users. The user might download the zoom meeting software from the official website link- zoom.us/download.

Zoom Meeting Setting

Firstly, download the zoom meeting software and click the new meeting icon to organize a web meeting discussion. Participants can join the virtual meeting via Zoom software or Browser, so it is not compulsory to download the software to join. The host needs to click on the new meeting icon to conduct a new meeting.

Secondly, click the blue icon top of the left corner, so you will get the link to the online meeting. Additionally, you will get a setting icon mentioned below in Figure 2. The user clicks the setting icon to copy the meeting link as well as share among participants to join the meeting. Additionally, participants may click the setting icon to get all settings also mentioned below in Figure 2.

Further, Figure 3 represents how to share screen, change the background image, record the meeting and so more.

Online Meeting Platforms, Free Online or Virtual Meeting Platforms Zoom meeting settings
Figure 2: Zoom Online Meeting Copy Link and Setting Icon
Online Meeting Platforms, Free Online or Virtual Meeting Platforms Zoom meeting settings
Figure 3: Zoom Meeting Share Screen, Background & Filters, Recording and so more.
How To Use Zoom Whiteboard?

Click on the share button and click the whiteboard icon to optimize the feature. Follow Figure 4 to get visual instruction.

Free Zoom Meeting Duration and Participant

The total meeting duration for free users is 40 minutes, around 100 participants can join at the same time in the virtual meeting.

3. Microsoft Teams

Microsoft Teams is an exclusive virtual business communication platform established and regulated by Microsoft. Apart from Google Meet and Zoom, It has also become very popular during the COVID-19 pandemic. The team has replaced other Microsoft-regulated online meeting platforms, for example, Skype and Microsoft classroom.

Microsoft launched the Microsoft Teams virtual conference meeting platform in 2017. The official website link is Microsoft-Teams.

Free Microsoft Team Online Meeting

In similar to zoom meeting, the total meeting duration for free users is 45 minutes and 100 participants can join the online meeting at the same time via Microsoft Team.

4. GoToMeeting

Go To Meeting is a familiar online business meeting platform for its clear and noise-free audio and video conference call. It is owned by LogMeIn also known as a software development company. In 2004, it started its journey as a virtual or online meeting and video conferencing tool. Usually, organizational management authorities and employees use GoToMeeting online meeting software via computer or laptop to conduct the organizational real-time meeting.

GoToMeeting provides the service free of charge, so users need not pay for enjoying the services.

Download the App from the official Website link – Download GoToMeeting.

Best Free Online or Virtual Meeting Platforms are Google Meet, Zoom Meeting, Microsoft Team, GoToMeeting, Skype, Cisco Webex Meetings, Join.me, Adobe Connect, Uber Conference and Ring Central Meetings.
GoToMeeting Services

GoToMeeting online meeting platform provides the following services:

Conference Calling

Firstly, it provides a conference calls service to interact with many people at the same time. Conference calling event saves both time and money.

Video Conferencing

GoToMeeting also allows conducting a face-to-face HD video conference call. Video conference call assists to conduct effective communication among a group of people. The communicators can see each other through video call.

Mobile Conferencing

Nowadays, The user of GoToMeeting can manage an online meeting event from a mobile device. People utilize a smartphone to complete many complicated tasks that they used to do with desktop or laptop. In order to obtain user’s gratification, GoToMeeting launches mobile-based online meeting services via the internet.

Screen Sharing

Apart from Google Meet, Zoom, and Microsoft Team, the GoToMeeting also has a screen sharing option for all participants.  The user can share desktop, smartphone or tablet screen quickly and securely from anywhere.

Meeting Recording & Transcription

The user can record the real-time meeting event to share with others after the meeting. It also provides HD video, taking notes, marking action items services.

5. Skype

In contrast to the zoom and Google meet, and Microsoft team, the total meeting duration for free users is 24 hours; however, only 50 participants can join the online meeting at the same time via Skype.

6. Cisco Webex Meetings
7. Join.me
8. Adobe Connect
9. Uber Conference
10. Ring Central
The Purposes of Online Meetings

The purpose of using the online meeting platform is to complete personal, social, educational, and organizational meeting virtually. People from different professions utilize these online meeting platforms to complete virtual class meeting, virtual business meeting, virtual family meeting, etc. The online meeting platform has become an inevitable media to maintain communication during the COVID-19 pandemic.

The most significant purposes of online meeting are virtual class meeting, virtual business meeting, and virtual family meeting.

1. Virtual Class Meeting

Firstly, educators including lecturers, instructors,  and administrators use online meeting platform for offering classes to the students.  Students adopt online or web meeting platforms to conduct group discussions. Students also use it due to the easy accessibility feature. Sometimes, teachers instruct students to conduct virtual meeting among group members to discuss the topic and submit the online meeting minutes.

2. Virtual Business Meetings

In order to make the workplace safe from COVID-19, Many organization decides to adjust to new work norms, namely work from home (WFH). Therefore, the employees use these virtual business meetings platforms, such as Google Meet, Zoom Meeting, Microsoft Team, GoToMeeting, Skype, Cisco Webex Meetings, Join.me, Adobe Connect, Uber Conference and Ring Central Meetings. Corporate people must need to use these web meeting sites to operate organizational activities. Many social organizations utilize virtual or online as well as web meeting platforms to create social awareness among people. For example, in the COVID-19 pandemic, social welfare organizations use these online meeting sites to spread emergency information on how to stay safe from coronavirus.

3. Virtual Family meeting

The individual applies the online meeting platform to organize family programs such as marriage ceremony, birthday celebration, anniversary, and so more.

In nutshell, individual, educator, government and non-government organization enjoy taking advantages of web conferencing software.

Online Meeting Minutes, Virtual Meeting Minutes Sample & Template

Virtual Meeting Minutes, Virtual Meeting Minutes Sample. Online meeting minutes For College Students also Virtual Minutes of Meeting For Group Discussion. Also, Online Meeting Minutes Template PDF &  Word File.

Virtual Meeting Minutes

Virtual Meeting Minutes refers to an official written report of an online meeting’s activities. The company, or organization as well as a group of people conduct a virtual meeting to complete the important meeting staying away from each other. The discussion can be formally or informally. Usually, the organization uses virtual meeting platforms to conduct online formal meeting. The best virtual meeting platforms are Zoom, Google Meet, Microsoft Team and so more.

The virtual meeting minutes and Face to Face meeting minutes represents almost the same template. However, physical meeting minutes include location and venue whereas online meeting minutes include an online meeting platform name in which the meeting has been conducted.

Elements of Virtual Meeting Minutes

The essential elements of virtual meeting minutes are company or organization name, date, time, virtual meeting platform name, opening, list of attendees, list of absent, agenda, discussion, note, action items, adjournment, submitted by, approved by, also documents.

Elements of Meeting Minutes, Parts of Simple Meeting Minutes Format. Components of meeting minutes or Parts of minutes of the meeting. elements of meeting minutes. Meeting Minutes Example. simple meeting minutes template.

Virtual Meeting Minutes Example

Virtual Meeting Minutes Sxample

Online or Virtual Meeting Minutes Sample

This is a sample of online or virtual meeting minutes. The student of Universiti Putra Malaysia has conducted this online meeting to complete the group discussion. You may follow the structure of this meeting minute to write your own minutes.

The meeting minutes should be written on a company letterhead where the company logo, URL and contact are also visible.

Meeting Minutes

BASIC ENTREPRENEURSHIP- Business Plan

2 April 2021 / 10.00 AM

Opening

The first group meeting of Group 1 was called to conduct on 2 April 2021 at 10.00 a.m. via Zoom Meeting Applications.

Online Meeting Platforms

Virtual meeting via Zoom Meeting application.

Attendee’s list
  • M M Kobiruzzaman,
  • Nur Athirah Mohamad Rashid,
  • Nurfatin Farzana Eddy Rizal,
  • Also, Srisanthiya A/P Saravanan.
Absent list
  • Nurul Aini Sofia Husin
Activities
  • The members have performed the ice-breaking activities to know each other as well as being familiar.
  • They have constructed an organizational structure based on the member’s opinion.
  • Members have done brainstorming and recording all participant’s ideas that relevant to the business for the company.
Discussion

Firstly, each member of the group was introduced themselves to break the ice between them. Actually, it is very important to know each other for team building and it will be easy for the teammates to cooperate well in the future.

Secondly, each member had chosen their positions to ensure that the company has a systematic structure of organizations. Everyone was agreed with their positions as below:

  • CEO (M.M.Kobiruzzaman),
  • Operations Manager (Srisanthiya),
  • Marketing, Customer Service Manager (Nurfatin Farzana),
  • Multimedia Manager (Nur Athirah),

Finally, the team had come out with a few suggestions of relevant businesses for the business plan. Each member should choose the very best product or service they could serve, and the team had decided to finalize it by next week.

Notes

Everyone should prepare relevant stands for their idea and it should be presented at the next meeting so the team can finalize the best business for the company.

Action Items
  • Firstly, the team has finalized the organizational structure.
  • Additionally, all the suggestions were listed down in the PowerPoint for everyone’s reference.
  • Finally, the meeting had been recorded and the link was shared via WhatsApp group.
Adjournment

The meeting was adjourned at 11.00 AM just after 1 hour. Hence, the group leader declared the adjournment with a closing speech.

Next Meeting

Our next meeting is going to hold on Friday, 9th November 2021, at 10 a.m. using the same platform.

Submitted by

Nur Athirah binti Mohamad Rashid

Approved by

M M Kobiruzzaman

Attachment

Online Meeting Minutes, Virtual Meeting Minutes Sample

For example, a group of students at UPM has conducted a virtual meeting to discuss group assignment. So, the PDF and word files of the virtual meeting samples have been attached below for better understanding.

For example, Online meeting minutes Sample Link – PDF Download 

Also, Virtual Meeting Minutes Sample Link- Word File Download