Virtual Meeting Minutes, Virtual Meeting Minutes Sample. Online meeting minutes For College Students also Virtual Minutes of Meeting For Group Discussion. Also, Online Meeting Minutes Template PDF & Word File.
Virtual Meeting Minutes
Virtual Meeting Minutes refers to an official written report of an online meeting’s activities. The company, or organization as well as a group of people conduct a virtual meeting to complete the important meeting staying away from each other. The discussion can be formally or informally. Usually, the organization uses virtual meeting platforms to conduct online formal meeting. The best virtual meeting platforms are Zoom, Google Meet, Microsoft Team and so more.
The virtual meeting minutes and Face to Face meeting minutes represents almost the same template. However, physical meeting minutes include location and venue whereas online meeting minutes include an online meeting platform name in which the meeting has been conducted.
Elements of Virtual Meeting Minutes
The essential elements of virtual meeting minutes are company or organization name, date, time, virtual meeting platform name, opening, list of attendees, list of absent, agenda, discussion, note, action items, adjournment, submitted by, approved by, also documents.
Virtual Meeting Minutes Example
Online or Virtual Meeting Minutes Sample
This is a sample of online or virtual meeting minutes. The student of Universiti Putra Malaysia has conducted this online meeting to complete the group discussion. You may follow the structure of this meeting minute to write your own minutes.
The meeting minutes should be written on a company letterhead where the company logo, URL and contact are also visible.
BASIC ENTREPRENEURSHIP- Business Plan
2 April 2021 / 10.00 AM
The first group meeting of Group 1 was called to conduct on 2 April 2021 at 10.00 a.m. via Zoom Meeting Applications.
Online Meeting Platforms
Virtual meeting via Zoom Meeting application.
- M M Kobiruzzaman,
- Nur Athirah Mohamad Rashid,
- Nurfatin Farzana Eddy Rizal,
- Also, Srisanthiya A/P Saravanan.
- Nurul Aini Sofia Husin
- The members have performed the ice-breaking activities to know each other as well as being familiar.
- They have constructed an organizational structure based on the member’s opinion.
- Members have done brainstorming and recording all participant’s ideas that relevant to the business for the company.
Firstly, each member of the group was introduced themselves to break the ice between them. Actually, it is very important to know each other for team building and it will be easy for the teammates to cooperate well in the future.
Secondly, each member had chosen their positions to ensure that the company has a systematic structure of organizations. Everyone was agreed with their positions as below:
- CEO (M.M.Kobiruzzaman),
- Operations Manager (Srisanthiya),
- Marketing, Customer Service Manager (Nurfatin Farzana),
- Multimedia Manager (Nur Athirah),
Finally, the team had come out with a few suggestions of relevant businesses for the business plan. Each member should choose the very best product or service they could serve, and the team had decided to finalize it by next week.
Everyone should prepare relevant stands for their idea and it should be presented at the next meeting so the team can finalize the best business for the company.
- Firstly, the team has finalized the organizational structure.
- Additionally, all the suggestions were listed down in the PowerPoint for everyone’s reference.
- Finally, the meeting had been recorded and the link was shared via WhatsApp group.
The meeting was adjourned at 11.00 AM just after 1 hour. Hence, the group leader declared the adjournment with a closing speech.
Our next meeting is going to hold on Friday, 9th November 2021, at 10 a.m. using the same platform.
Nur Athirah binti Mohamad Rashid
M M Kobiruzzaman
For example, a group of students at UPM has conducted a virtual meeting to discuss group assignment. So, the PDF and word files of the virtual meeting samples have been attached below for better understanding.
For example, Online meeting minutes Sample Link – PDF Download
Also, Virtual Meeting Minutes Sample Link- Word File Download