This article provides a sample travel itinerary for tourist visa applications to Finland, Schengen, Canada, Japan, and New Zealand. It also provides instructions for writing itineraries for solo travelers and family tours. Finally, this content offers a Word itinerary template that travelers can edit and use.
Travel Itinerary
A travel itinerary is a schedule of journey plans, including dates, transportation, locations, activities, and accommodations. It provides detailed information about the tour plan. A travel itinerary clearly and concisely describes the purpose of the journey. It outlines trip activities, explaining where, when, how, and why the travelers want to visit.
How to Write an Itinerary
A travel itinerary sample is a template to explain a scheduled tour plan. A sample travel itinerary provides guidelines to inform others. Most embassies require a travel itinerary for tourist visa applications. Therefore, tourist visa applicants must submit a complete travel itinerary with the visa application form and supporting documents.
A good tour itinerary follows the 5W and 1H framework to answer who, what, when, how, and why questions. For example, it explains the following questions:
Who is planning to travel, mentioning a single person, a family, or a group of people?
Where do they want to visit, and what destinations and tourist attractions are they interested in?
What is the purpose of the journey? Explain the reason for the journey.
Why do you want to visit, and is it a holiday trip or a commercial tour?
When do they want to travel, including the date and time?
How will you travel to the destination country or location, and what modes of transportation will you use?
Travel Itinerary Example
This feature will provide the following travel itinerary samples:
- Travel Itinerary Sample For Finland Visa Application
- Travel Itinerary for Schengen Visa Application
- Travel Itinerary For Canada Visa Application
- Tour Itinerary Sample For New Zealand Tourist Visa Application
- 7-Day Travel Itinerary Example for Tokyo, Japan
- Travel Itinerary Writing Sample for Sydney, Australia Tourist Visa Application
Travel Itinerary Writing Instruction
Personal Details: the applicant’s or tourist’s name, travel documents with contact details, and the journey’s start and end dates.
Travel Documents: Part of personal details, it lists passports, NIDs, and travel passes.
Flight Details: It indicates the mode of transportation, such as an airplane, ship, train, bus, or personal vehicle.
Dates and Times: specify departure, layover, arrival, and the duration of stays at various locations.
Accommodation: indicates the traveler’s preferred accommodation, including the type (e.g., relative’s house, hotel, or other lodging).
Destinations: A list of all the places to be visited during the trip, including cities, landmarks, and tourist attractions.
Transportation: Details about how travelers will move from one place to another, including flight numbers, train schedules, bus routes, car rentals, and other modes of transport.
Activities and Sightseeing: An outline of scheduled activities including dates, times, and sightseeing destinations.
Budget and Expenses: This provides an approximate budget for completing the tours. Therefore, travelers should create a travel itinerary that covers the expenses listed on the bank statements.
Travel Itinerary Sample For Finland Visa
The author writes the following travel itinerary samples for a Finnish tourist visa application from Malaysia. I have received a Schengen visa from the Finnish embassy in Kuala Lumpur, Malaysia. The Embassy of Finland has asked me to submit a list of documents, including a travel itinerary, a ticket, a hotel reservation, a bank statement, a current student pass, travel insurance, and an application form with a photo.
I wrote this travel itinerary to explain a five-day tour to Helsinki, Finland. Finally, the Embassy of Finland in Malaysia accepted my travel itinerary and additional documents and issued a tourist visa for travel to the Schengen countries. It is an example of writing a travel itinerary for a Schengen visa application.
Finland Travel Itinerary Template Doc
The tourist can copy and edit the following travel itinerary template Word file.
Personal Details |
| Name: M M Kobiruzzaman Passport Number: A000000 Contact: +601000000 Start Date: Tue, 19 Dec 2023 End Date: Wed, 27 Dec 2023. |
Flight Details |
|||
| Flight Info | Departure | Arrivals | Duration |
| Air France-Airbus-320 AF-9585 Cabin Class: M (M). |
KUL Tue, 19 Dec 2023 02:45 PM Kuala Lumpur International Airport. |
SIN Tue, 19 Dec 2023 03:55 PM Changi Airport. |
1h 10m Layover: 7h 10m|Changi Airport. |
| Air France-Boeing-77W AF-257 Cabin Class: S (W). |
SIN Tue, 19 Dec 2023 11:05 PM Changi Airport. |
CDG Wed, 20 Dec 2023 06:10 AM Charles De Gaulle Airport. |
14h 5m Layover: 13h 20m|Charles De Gaulle Airport. |
| Air France-Airbus-320 AF-1176 Cabin Class: Y (M). |
CDG Wed, 20 Dec 2023 07:30 PM Charles De Gaulle Airport. |
HEL Wed, 20 Dec 2023 11:35 PM Helsinki-Vantaa Airport. |
3h 5m. |
| Air France-Airbus-320 AF-1071 Cabin Class: Y (M) |
HEL Mon, 25 Dec 2023 05:40 PM Helsinki-Vantaa Airport. |
CDG Mon, 25 Dec 2023 08:00 PM Charles De Gaulle Airport. |
3h 20m Layover: 1h 5m|Charles De Gaulle Airport. |
| Air France-Boeing-77W AF-256 Cabin Class: S (W). |
CDG Mon, 25 Dec 2023 09:05 PM Charles De Gaulle Airport. |
SIN Tue, 26 Dec 2023 04:55 PM Changi Airport. |
12h 50m Layover: 21h 25m|Changi Airport. |
| Air France-Airbus-320 AF-9594 Cabin Class: M (M). |
SIN Wed, 27 Dec 2023 02:20 PM Changi Airport. |
KUL Wed, 27 Dec 2023 03:30 PM Kuala Lumpur International Airport. |
1h 10m. |
Hotel Details |
||||
| CHECK-IN | CHECK-OUT | Hotel Name | Address | Payment |
| 20 DEC- 2023 Wednesday From: 15:00 |
26 DEC- 2023 Tuesday Until 12:00 |
Scandic Grand Marina | Katajanokanlaituri 7, Katajanokka, 00160 Helsinki, Finland. | € 547.00 |
Day and Date |
Activities |
| Day-1 (21 Dec-2023) | On 20 December 2023, I will arrive at Helsinki-Vantaa Airport at about 11:35 PM. I will check into the hotel and stay overnight. |
| Day-2 (21 Dec-2023) | In the morning, I plan to visit the Helsinki University Campus, including the Library, the Helsinki University Museum, and the Botanic Gardens. I will start visiting the Helsinki University campus at 10 AM and finish at 2:30 PM.
In the afternoon, I plan to visit the Helsinki Zoo and Amos Rex, which are near my hotel, so that I can cover them easily in a half-day tour. |
| Day-3 (22 Dec-2023) | On this day, I will go for the Helsinki City Highlights Cruise excursion with a ferry ride. It will allow me to visit the Suomenlinna Sea Fortress, Korkeasaari Zoo, the icebreakers, the award-winning wooden sauna complex Löyly, and the Isoisänsilta bridge. Consequently, I plan to take a walking tour of Suomenlinna Island. |
Day-4 (23 Dec-2023) |
In the morning, I will go to visit Aalto University. I plan to spend half a day touring this university; afterward, I will see the Ainoa metro station and Tapiola Icepark. These locations are adjacent so that I can cover them in a day. |
| Day-4 (24 Dec-2023) | I will visit SANTA CLAUS VILLAGE in Rovaniemi. As it is far from the capital, I will book a flight to Rovaniemi Airport and return to the hotel the same day. I want to join the Apukka Reindeer journey activities there. |
| Day-5 (25 Dec-2023) | On the morning of the final day in Helsinki, I will go shopping at Kämp Galleria. I have been informed that it is a stylish shopping mall featuring a mix of domestic & international fashion brands, as well as a food court. In the afternoon, I will check out of the hotel and go to Helsinki-Vantaa Airport to return home. |


Travel Itinerary for Schengen Visa
I wanted to apply for a Schengen visa at the Embassy of Finland. The Embassy of Finland in Kuala Lumpur, Malaysia, requested that I submit my travel plan. According to my travel plan, I intend to visit Finland, Estonia, Sweden, Spain, France, and Italy. The tour is 34 days long; therefore, I have designed the following travel activities to outline my tour plan.
Remember, for a Schengen visa application, you must submit all documents to the embassy of the country where you will spend the most time, according to your travel itinerary. For example, the following travel itinerary shows that I will remain in Sweden from day 9 to 16 (18 to 25 Sep, 2024). In this case, I need to apply for a Schengen visa through the Swedish embassy, as I will be staying here for a maximum of days.
| Day and Date | Country & Location |
Activities |
| Day-1 (09 Sep, 2024) |
Helsinki-Finland | I will depart from Kuala Lumpur, Malaysia, and arrive at Helsinki-Vantaa Airport, Finland, on 09 September 2024. I will check in at the Hotel and have a rest for a day. Last year, I visited Finland and plan to return to Helsinki. |
| Day-2 (10 Sep, 2024) |
Helsinki-Finland | Last time, I visited the Helsinki University Campus, including the Library, Helsinki University Museum, Botanic Gardens, and Helsinki Cathedral. Therefore, I would like to explore Oodi, the Helsinki Central Library, Helsinki Market Square, and the Helsinki Zoo. Last year, I was unable to visit the Helsinki Zoo and Amos Rex because they were closed. |
| Day-3 (11 Sep, 2024) |
Helsinki-Finland | On this day, I want to explore Suomenlinna Sea Fortress by ferry. Based on my previous experience, it is a fantastic destination for tourists. Every tourist visiting Finland should explore the Suomenlinna Fortress. It is the most popular tourist attraction in Helsinki, Finland. |
| Day-4 (12 Sep, 2024) |
Helsinki To Tallinn | I will travel to Tallinn, Estonia’s capital and most populous city. I am planning to use the Helsinki-Tallinn ferry route, which takes about 2.5 hours. I prefer to buy the ferry ticket on the spot. |
| Day-5 To 8 (13 To 16 Sep, 2024) |
Tallinn – Estonia |
According to my tour plan, I will spend about 3 nights in Tallinn, Estonia, to explore the city. In these three days, I will check out Jagala Waterfall, the Alexander Nevsky Cathedral, the Kadriorg Art Museum, the Danish King’s Garden, the Tallinn Town Hall, and the Tallinn Creative City. |
| Day-9 (17 Sep, 2024) |
Estonia To Sweden | In the morning, I will travel to explore Stockholm, Sweden’s capital. According to my study, it takes around 16 to 20 hours, depending on the type of vessel I travel. |
| Day 9 To 16 (18 To 25 Sep, 2024) |
Stockholm- Sweden |
I have friends in Stockholm, Sweden, so I will stay for about 7 days to spend quality time with them. Additionally, I want to explore the beautiful city of Stockholm. I am planning to visit the following tourist attractions in Sweden: 1. Old Town of Stockholm: Gamla Stan 2. Museums at Djurgården 3. Karolinska Institutet. 4. Lund University. 5. Uppsala University. 6. Stockholm University 7. Nobel Prize Museum 8. Tour the Royal Palace (Sveriges Kungahus) 9. Fotografiska: Stockholm’s Photography Museum 10. See Historic Stockholm City Hall (Stadshuset) 11. The National Museum of Fine Arts: Nationalmuseum 12. Roam the Royal National City Park 13. Stockholm Medieval Museum (Medeltidsmuseet) |
| Day-17 (26 Sep, 2024) |
Sweden To Spain | The distance between Sweden and Spain is about 1,717 miles, depending on the Airline’s flight line. The flight duration is about 3 hours and 30 m from Stockholm to Barcelona, Spain (BCN). On this day, I will fly from Sweden to Spain. |
| Day 18 To 21 (27 To 30 Sep, 2024) |
Madrid, Barcelona in Spain |
My primary objective in traveling to Spain is to visit UCAM (Universidad Católica San Antonio de Murcia). I am the CEO of Global Assistant Education Consultant, and our organization assists international students from South Asian countries in gaining admission to UCAM. We have assisted approximately 50 students from India, Bangladesh, Pakistan, and Sri Lanka in securing admission. I have an appointment to meet with Paula Torres Esparza, international marketing officer for Asia & Africa. Additionally, I will explore the most tourist attractions in Madrid and Barcelona. |
| Day-22 (01 Oct, 2024) |
Spain To France | The best and most convenient way to travel from Spain to France is by train, which takes about 8 hours. I do not want to miss the train journey experience there. Therefore, I will travel to France by train to enjoy the natural beauty. |
| Day 23 To 28 (02 To 07 Oct 2024) |
France |
It is my childhood dream to visit the most beautiful of all, the Eiffel Tower in Paris, France. I am eagerly waiting to see this tower and take photos in front of its wrought-iron lattice. Moreover, I will try my best to explore all the tourist attractions in Paris, including the Louvre Museum (Musée du Louvre), Versailles Palace, the Latin Quarter, the Seine River, Montmartre, and the Sacré-Cœur. |
| Day-29 (08 Oct, 2024) |
France To Italy | The average flight time from Paris to Rome is 2 hours and 30 minutes. On the 29th day of my journey, I will head towards Rome, the capital of Italy. It is the final destination in Europe, as I will travel to the USA from Rome. |
| Day 30 To 33 (09 To 12 Oct, 2024) |
Italy |
I will stay in Rome for three days. In the meantime, I will explore Rome’s most historic and tourist destinations, including the Colosseum, the Pantheon, Ancient Ruins, Art Museums, Piazza Navona, Basilica di Santa Maria Maggiore, and Santa Maria Sopra Minerva. |
| Day-34 (13 Oct, 2024) |
Italy To the USA | On 13 October 2024, I will fly to John F. Kennedy International Airport in New York City. I will spend about 5 days in the USA and 4 days in Canada. After that, I will come back to Malaysia on 22 October 2024. |
Finland Travel Itinerary Sample For Family Visa
This sample outlines how to write a travel itinerary for a family visa. According to this itinerary, Mr. John previously traveled to Finland alone and now wants to travel again with his wife.
| Personal Details: | |
| Name: Mr. John Passport Number: A000000 Contact: +6018000000 Start Date: Sun, 28th Dec 2025 End Date: Mon, 7th January 2026 |
Name: Mrs Jenny Passport Number: A100000 Contact: +6017000000 Start Date: Sun, 28th Dec 2025 End Date: Mon, 7th January 2026 |
Travel Activities (Day 1 To 10) Finland (Helsinki – Rovaniemi)
| Day and Date | Location | Morning | Afternoon |
| Day-1 (28th Dec to 29th, 2025) |
Kuala Lumpur-Helsinki | On 27 December 2023, I visited Helsinki, Finland, alone. However, I plan to revisit Finland with my wife, Jenny. We will depart from Kuala Lumpur, Malaysia, on 28th December, and arrive at Helsinki-Vantaa Airport, Finland, on 29th December 2025. The flight takes about 23 hours. We will check in at the Holiday Inn Helsinki West – Ruoholahti by IHG and rest for a day. | |
| Day-2 (30th Dec, 2025) |
Helsinki-Finland | We plan to visit the Helsinki University Campus, including the Library, Helsinki University Museum, Botanic Gardens, and Helsinki Cathedral. | After Lunch, we want to explore Oodi, Helsinki Central Library, and Helsinki Market Square. |
| Day-3 (31st Dec, 2025) |
In the morning, we will visit the Helsinki Zoo, where we can see a range of native Finnish wildlife. We have a strong affection for animals, and we make a point of visiting the zoo whenever we travel to a new country. | In the afternoon, we have no plan to go out. However, in the evening, we will attend the main public New Year’s Eve event in Helsinki at Kansalaistori Square, featuring live performances by Finnish musicians, light displays, and a significant fireworks display at midnight. | |
Day-4 (1st Jan, 2026) |
Helsinki – Rovaniemi | To reach Santa Claus Village in Lapland, we will take a 1-hour domestic flight from Helsinki-Vantaa Airport to Rovaniemi Airport. Since this is a popular route, we plan to depart early in the morning. My wife is excited about visiting Santa Claus’s village. Upon our arrival, we will check into the hotel and take a brief rest. | We intend to explore Santa’s home and Santa Park, and to ring in the New Year 2026 in Rovaniemi. We are excited about the prospect of witnessing the northern lights in the evening. |
| Day-5 (2nd Jan, 2026) |
Rovaniemi | Following breakfast, we plan to visit the Arktikum Science Center and Museum to learn about the Arctic region and the heritage of Finnish Lapland. | Later that day, we plan to visit Ranua Wildlife Park to learn about Arctic flora and fauna. |
| Day-6 (3rd Jan, 2026) |
Rovaniemi-Helsinki | We look forward to visiting Santa Claus Reindeer and Raitola Reindeer & Husky Farm. We can’t wait to explore farm visits, enjoy campfire snacks, and occasionally have the chance to see the Northern Lights. | In the afternoon, we will rest at the hotel and spend time in the surrounding area. |
| Day-7 (4th Jan, 2026) |
Helsinki | On January 4th, 2026, we will board a domestic flight to fly back to Helsinki in the morning. After arriving, we will check into the Holiday Inn Helsinki West – Ruoholahti. | In the evening, we will dine at Monal Indian Cuisine. |
| Day-8 (5th Jan, 2026) |
Helsinki | We plan to take a ferry to explore the Suomenlinna Sea Fortress. In 2024, I visited this location on my own; now I would like to visit it with my wife. It’s an excellent destination for visitors. | In the afternoon, we will explore the city by tram. |
| Day-9 (6th Jan, 2026) |
Helsinki | On 6th January 2026, we will visit City Center Mall to purchase souvenirs and clothing. | In the evening, we will finish packing our bags in preparation for our return to Malaysia. |
| Day-10 (7th Jan, 2026) |
On 7th January 2026, we will return from Helsinki-Vantaa Airport, Finland, to Kuala Lumpur, Malaysia. |
Travel Itinerary Sample For Canada Visa
| Personal Details |
| Name: M M Kobiruzzaman Passport Number: A000000 Contact: +60100000 Start Date: Sun, 10 March 2024 End Date: Sat, 16 March 2024 |
Travel Itinerary For Canada Visa Application
Flight Details |
|||
| Flight Info | Departure | Arrivals | Duration |
| Air France-Airbus-320 AF-686 Cabin Class: Y (Y). |
KUL Sun, 10 Mar 2024 02:45 PM Kuala Lumpur International Airport |
SINSun, 10 Mar 2024 03:55 PM Changi Airport |
1h 10m Layover: 7h 10m|Changi Airport |
| Air France-Boeing-77W AF-257 Cabin Class: D (C) |
SIN Sun, 10 Mar 2024 11:05 PM Changi Airport |
CDGMon, 11 Mar 2024 06:10 AM Charles De Gaulle Airport |
14h 5m Layover: 8h 10m|Charles De Gaulle Airport |
| Air France-Airbus-359 AF-356 Cabin Class: D (C) |
CDG Mon, 11 Mar 2024 02:20 PM Charles De Gaulle Airport |
YYZMon, 11 Mar 2024 05:45 PM Pearson International Airport |
8h 25m. |
| Air France-Airbus-359 AF-351 Cabin Class: I (C) |
YYZ Sat, 16 Mar 2024 07:55 PM Pearson International Airport |
CDGSun, 17 Mar 2024 08:10 AM Charles De Gaulle Airport |
7h 15m Layover: 8h 45m|Charles De Gaulle Airport |
| Air France-223 AF-1140 Cabin Class: J (C) |
CDG Sun, 17 Mar 2024 04:55 PM Charles De Gaulle Airport. |
AMSSun, 17 Mar 2024 06:20 PM Amsterdam-Schiphol Airport. |
1h 25m Layover: 2h 15m|Amsterdam-Schiphol Airport. |
| Air France-Boeing-789 AF-809 Cabin Class: I (C) |
AMS Sun, 17 Mar 2024 08:35 PM Amsterdam-Schiphol Airport |
KULMon, 18 Mar 2024 03:35 PM Kuala Lumpur International Airport |
12h 0m |
Hotel Details |
||||
| CHECK-IN | CHECK-OUT | Hotel Name | Address | Payment |
| Mon 11 Mar 2024 From 16:00 |
Sat 16 Mar 2024 Until 11:00 |
Comfort Inn. | 533 Kingston Road, L1V 3N7, Pickering, Canada. | CAD- 830.83 |
Day and Date |
Activities |
| Day-1 (11 March-2024) | On 11 March 2024, I will arrive at Toronto Pearson International Airport at 5:45 PM. I will check into the Hotel Comfort Inn and rest. I will have been traveling for more than 25 hours when I arrive in Toronto. Hence, I have to take a day off. |
| Day-2 (12 March-2024) | In the morning, I want to visit the University of Toronto Campus, including the Library, the University of Toronto Art Center, the Thomas Fisher Rare Book Library, the Royal Ontario Museum, and the Justina M. Barnicke Gallery.
The University of Toronto is about 35 km from the Comfort Inn, so it might take 35-40 minutes to get there. Therefore, I will start visiting the University of Toronto campus at 10 AM and finish at 2:30 PM. In the afternoon, I want to visit Rouge National Urban Park because it’s near my hotel, so that I can cover it easily on a half-day tour. |
Day-3 (13 March-2024) |
On this day, I want to visit the CN Tower and the Ripley’s Aquarium of Canada. It would be a heart-pumping, dazzling experience for me, which I like most.
In the evening, I will go for the Toronto Premier Dinner Cruise on the Odyssey. I want to spend my evening at Toronto Harbor, with dining, picturesque views, and DJ entertainment. |
| Day-4 (14 March-2024) | In the morning, I will visit Nathan Phillips Square, home of the Toronto sign. I am a travel article writer, so I want to capture photos to post on my website alongside my written content. After that, I want to go to the Gardens of the Osgoode Hall. These locations are adjacent, so I can cover them in a day. |
| Day-5 (15 March-2024) | I will visit Pickering Beach and the Toronto Zoo. The Toronto Zoo is the largest in Canada. I like animals and trees. I would love to see the snow leopards, Amur tigers, West Caucasian tur, mouflon, red pandas, and Bactrian camels. |
| Day-6 (16 March-2024) | On the morning of the final day in Toronto City, I will go shopping at Pickering Town Center. It is a large shopping mall located near my hotel. I like to buy souvenirs, electronic devices such as mobile phones, and clothing. In the afternoon, I will check out of the hotel and go to Pearson International Airport to return home. |
Tour Itinerary Sample For New Zealand Visa
| Date & Location | Activities |
| Day-1 Date: 25 Oct 2024 Location: Auckland |
I plan to depart from Kuala Lumpur International Airport, Malaysia, on 25 October 2024, and arrive at Auckland Airport (AKL), Terminal 1, at 16:35 on 26 October 2024. I am planning to travel with China Southern Airlines; therefore, I have a two-hour, 5-minute Layover in Guangzhou to change airlines.
Wendy is the name of the hotel where I plan to stay, and I have already booked it from 26 October to 30 October. It is located at 17 Lyon Avenue, Unit 33, 1025 Auckland, approximately 20 kilometers from the airport. Therefore, it will take approximately 25 minutes in a taxi. I will check in at the Hotel and have a rest for the night. |
| Day-2 Date: 26 Oct 2024Location: University of Auckland |
This is my first trip to Auckland, New Zealand, although I have recently visited Finland, the USA, and Canada.Whenever I see a new country, I try to visit the top-ranked universities. According to my studies, the University of Auckland is the best public university in Auckland, ranked 65th in the QS World University Rankings 2025. Therefore, I will spend the entire day exploring the university, including the General Library, Clock Tower, and Albert Park. Albert Park is formed from sandstone and is adjacent to the university. I can explore these locations easily. |
| Day-3 Date: 27 Oct 2024 Location: University of Auckland |
On the third day, I would be happy to visit the Sky Tower on Victoria Street West. It is used for telecommunications and observation towers in Auckland and is ranked 28th 28th-tallest tower in the world. Additionally, I plan to visit the Auckland War Memorial Museum, the Maritime Museum, and Auckland Zoo. |
| Day-4 Date: 28 Oct 2024 Location: Rangitoto Island |
On the fourth day, I am planning to tour Rangitoto Island, SEA LIFE Kelly Tarlton’s Aquarium, and St Heliers Beach. I have spoken with a tour guide agency, Auckland Sea Kayaks Ltd, regarding a tour of Rangitoto Island. As discussed, I need to pay NZ$195.00 to them for their guidance. |
| Day-5 Date: 29 Oct 2024 Location: Auckland City |
On the fifth and last day in Auckland City, I will experience the City Lights Night Kayak Tour. The tour guide agency will have me complete this tour. I believe it will be a fantastic tour. Finally, I will fly to Malaysia on 30 October 2024. |
Japan Travel Itinerary Example
- Specify the arrival and departure dates, flights, and airports/ports if already known.
- Write the place of stay in (If staying at a hotel, write its name, address, and phone number.)
- The stay schedule needs to be written for each. If an activity continues on consecutive days, the format “(date) – (date)” is acceptable.
The schedule of stay in Japan of the visa applicant(s) is as follows: [Short-term Business Affairs, etc.]
Japan Travel Itinerary Example For Business Purpose
| Date | Activity Plan | Contact | Accommodation |
| y/m/d | Arrive in from aboard flight | Cell phone (accompanying person: ) Tel. |
Name of hotel/accommodation Tel. |
| y/m/d | Business talks at the company | company (contact
person: ) Tel. |
Same as above |
| y/m/d | Visit plant
Move to another location by Shinkansen |
Cell phone (accompanying person: ) Tel. | Same as above |
| y/m/d | Preparations for returning to the home country after sightseeing in | Cell phone (accompanying person: ) Tel. | Same as above |
| y/m/d | Return home from to on flight |
Japan Travel Itinerary Example For Visiting Purposes
| Date | Activity Plan | Contact | Accommodation |
| y/m/d | Arrive from an overseas flight | Name of inviting institution (Name of person responsible) Tel. | The inviting person’s home Tel. |
| y/m/d | Attending a wedding reception at the Hall | Cell phone (accompanying person: )
Tel. |
Same as above |
| y/m/d | Visiting a person named at the Hospital | Prefectural Hospital Tel. | Same as above |
| y/m/d | Return home from to on flight |
Tokyo Travel Itinerary For 7 Days
| Day and Date | Location | Morning | Afternoon |
| Day-1
(12th November, 2025) |
Kuala Lumpur to Tokyo | I will depart from Kuala Lumpur, Malaysia, on 12th November and arrive at Haneda Airport (HND) in Tokyo on the same date. The flight will take about 7 hours. After that, I will check in at the APA Hotel Shinjuku. From the airport, I will take a taxi to the hotel, about 23 kilometers away. | After resting at the hotel, I will visit Shinjuku Kabuki-cho for dinner. |
| Day-2 (13th November, 2025) | Tokyo | I plan to visit Asakusa & Senso-ji Temple because I like exploring traditional tourist attractions. After that, I want to see the Tokyo Skytree to get a full view of the city. Also, I would like to visit a nearby location, especially Ueno Park. Based on my analysis, these areas are adjacent and not far apart. | In the afternoon, I will visit Tokyo Tower, which is the second-tallest tower in Tokyo. After that, I will have dinner at Tokyo Shiba Tofuya Ukai Annex, then return to the hotel. |
| Day-3 (14th November, 2025) | Southeast Tokyo (Mount Fuji) | I will take a day trip to Mount Fuji, which is 2 hours away by car from my hotel. It was my childhood dream to visit Mount Fuji. It is the highest mountain in Japan, the second-highest volcano on any Asian island. Upon arrival, I will visit Lake Kawaguchi to view Mount Fuji. | I plan to ride the Hakone Ropeway to the Owakudani Valley and then return to Tokyo at APA Hotel Shinjuku. |
| Day-4 (15th November, 2026) |
Kytoo |
I want to visit Kyushu, which takes around 3 hours from Tokyo by bullet train. Basically, I want to explore ancient Japan. Visit Fushimi Inari Shrine, which is the famous Red Torii Gates. | After lunch, I plan to explore the Gion District, where I can find traditional streets & Geisha sightings, then check in to the nearest hotel, the Four Seasons Hotel Kyoto, to stay overnight in Kyoto. |
| Day-5
(15th November, 2026) |
Kyoto | Breakfast at Four Seasons Hotel Kyoto, then going outside for a daytime visit to Arashiyama Bamboo Grove & Tenryu-ji Temple. Explore the area around the temple and then visit the nearest Nara Park, where I want to feed the friendly deer. | After exploring Nara Park, I will return to Kyoto and plan to have Japanese curry at Omen Kodai-ji, then return to the Four Seasons Hotel Kyoto. |
| Day-6 (16th November, 2026) |
Osaka |
In the early morning, I will take the bullet train to Osaka, which takes less than 1 hour from Kyoto. At first, I will explore Osaka Castle, then visit Dotonbori Street for street food. | I plan to go shopping in Shinsaibashi, then check in at the Cross Hotel Osaka for the night.
|
| Day-7 (4th Jan, 2026) | Osaka to Kuala Lumpur | I will check out of the hotel, take a taxi to Kansai International Airport (about 40 minutes), and then return to Kuala Lumpur Airport, Malaysia. |
Sydney- Australia Travel Itineraries 7 Days
| Day and Date | Country & Location | Activities |
| Day-1 (07 Oct, 2025) |
Sydney-Australia | I will depart from Kuala Lumpur, Malaysia, and arrive at Sydney Kingsford Smith Airport (SYD) on 07 October 2025. I will check in at the Sydney Harbour Marriott Hotel at Circular Quay and have a rest for a day. It is very near the Opera House, so I will be able to see it from my room. |
| Day-2 (08 Oct, 2025) |
Sydney-Australia | On the second day, in the morning, I will visit the University of Sydney located at Camperdown, Sydney, New South Wales 2050, Australia. I want to explore the University of Sydney’s tourist attractions, including the Great Hall, the University of Sydney Memorial Carillon, the Organ Architecture, and the Gardens.
Additionally, I plan to take a guided group tour of the Chau Chak Wing Museum. I plan to pursue my PhD in Australia and would like to explore opportunities for postgraduate students. |
| Day-3 (09 Oct, 2025) |
Sydney-Australia | On the second day, I will attend a guided tour of the Sydney Opera House to discover its history, architecture, and extraordinary story.
I will have my lunch at Midden by Mark Olive and spend the rest of the day here. In the evening, I will walk across the Sydney Harbour Bridge and have dinner in The Rocks district (a historical part of Sydney), which is on my list of preferences. |
Day-4 (10 Oct, 2025) |
Sydney-Australia | In the morning, I will experience a Sydney Harbour Scenic Helicopter Flight. It is a 20-minute scenic helicopter flight over Sydney. I will be able to see the whole city from the sky. It is my short tour; therefore, it is the best opportunity to see the entire city within a short time.
In the afternoon, I will visit the Museum of Sydney, which showcases the history and traditions of Aboriginal peoples (the ancient peoples of Australia). |
| Day-5 (11 Oct, 2025) |
Sydney-Australia | Today, I will complete the Blue Mountains Day Trip, including Katoomba Falls, Wentworth Falls, Echo Point, and the Three Sisters, which are an unusual rock formation in the Blue Mountains. I enjoy tracking, and I know there is a 6 km loop track offering dramatic views of sandstone cliffs, waterfalls & rainforest. |
| Day-6 (12 Oct, 2025) |
Sydney-Australia | In the morning, I will start my journey by visiting Sydney Zoo, where I can see a variety of native Australian animals. I am a Zoophile, and I try to visit the Zoo whenever I visit a new country.
In the afternoon, I will take a ferry to Manly Beach and walk the Manly Scenic Walkway. |
| Day-7 (13 Oct, 2025) |
Sydney-Australia | In the morning, I will head to the airport for departure. I will travel from Sydney Kingsford Smith Airport (SYD) to New York, USA. |
Hong Kong Travel Itinerary Sample
This is Basar holding an ordinary passport (A0200000) issued by Bangladesh. I have lived in B-00-00, Block B, South City Plaza, 43000 Seri Kembangan, Malaysia, for around 4 months. I am writing to explain my reasons for visiting Hong Kong.
I am currently a student at Taylor’s, a private university in Malaysia. I am pursuing a Master of Business Administration. After completing a Master’s in Malaysia, I want to apply for a PhD program at a reputable public University.
I am a dedicated international student in Malaysia and a freelance digital marketer, providing information to international students seeking higher education in Malaysia.
Moreover, I enjoy traveling with my friends; therefore, I travel to explore new places, learn more about different cultures, and taste famous foods from around the world.
Recently, I visited India, Malaysia, Singapore & Thailand with my friends.
The purpose of my journey to Hong Kong is tourism and leisure. I plan to explore the city’s major attractions, cultural landmarks, historical sites, and modern shopping districts. I want to visit Hong Kong to explore tourist attractions, including Tsim Sha Tsui Promenade, Hong Kong Island + Victoria Peak, Lantau Island Adventure, Disneyland, Ocean Park & Wong Tai Sin Temple. I will depart on 21 December and return to Malaysia on 25 December 2025. I have described my travel details in the travel itinerary.
I entirely sponsor my trip. I have attached my bank statements and other financial documents to demonstrate that I have sufficient funds to cover all expenses, including transportation, accommodation, and daily living expenses, during my stay in Hong Kong.
I’m sharing all the necessary supporting documents, including my visa application form, passport,
photograph, flight reservations, proof of accommodation, financial documents, and the detailed itinerary here for you. Therefore, it will be clear that I will return to Malaysia upon completion of the trip.
Personal Details: |
| Name: Md Basar Passport Number: A0200000 Start Date: 21 December 2025 End Date: 25 December 2025 |
Day 1 – 21 Dec (Sun) | Arrival + Tsim Sha Tsui Promenade
Check-in: The Kowloon Hotel
Evening
- Stroll along the Avenue of Stars
- See the famous Hong Kong skyline at night
- Visit Harbour City Mall (huge Christmas displays)
- Dinner at:
- Tsui Wah (local comfort food)
Day 2 – 22 Dec (Mon) | Hong Kong Island + Victoria Peak
Morning
- Explore Central:
- PMQ Design Centre
- Tai Kwun Heritage & Arts Centre
- Mid-Levels Escalator
- Taste Hong Kong brunch:
- Australian Dairy Company (fast local breakfast)
- The Cupping Room (coffee lovers)
Afternoon
- Ride the Peak Tram to Victoria Peak
- Walk Peak Circle Walk for panoramic photos
Evening
- Explore Lan Kwai Fong or SoHo for dinner & nightlife.
- Try hotpot (cozy in December):
- The Drunken Pot
- Ming Court Hotpot
Day 3 – 23 Dec (Tue) | Lantau Island Adventure
Morning
- Take the Ngong Ping 360 cable car
- Visit:
- Tian Tan Big Buddha
- Po Lin Monastery
- Ngong Ping Village
Afternoon
- Bus to Tai O Fishing Village
- See stilt houses
- Take a boat ride to try spotting pink dolphins
Evening
- Dinner at Lantau or back in the city
- For a relaxing night: Temple Street Night Market
Day 4 – 24 Dec (Wed, Christmas Eve) | Disneyland or Ocean Park Morning
- Christmas parade & fireworks
- “Momentous” night show
- Popular rides: Mystic Manor, Iron Man Experience, Big Grizzly
Evening (Christmas Eve)
- Best festive dinner areas:
- Central (rooftop bars)
- Tsim Sha Tsui East (waterfront restaurants)
- The Peak (romantic views)
Day 5 – 25 Dec (Thu, Wong Tai Sin Temple) | (Departure)
Morning
- Visit Wong Tai Sin Temple (wishes & fortune sticks)
- Explore Nan Lian Garden + Chi Lin Nunnery (stunning architecture)
- Airport Transfer (Allow 3 hrs before flight)
Significance of this (Travel Itinerary Sample) Article
This travel itinerary sample helps students and business travelers write a travel itinerary for visa applications. Tourist visa applicants might learn how to write tour itineraries for short trips. Employees at travel agencies benefit from this article, as do those who know it and teach others.

