Tag: Meeting Minutes

Online Meeting Minutes Example With Elements

This article describes what online meeting minutes are and how to write meeting minutes samples. It also demonstrates a virtual group discussion meeting minutes example. 

Online Meeting Minutes

Online meeting minutes refer to precise information about a virtual office meeting and group discussion.  It is a formal procedure to record a meeting statement. The format of virtual meeting minutes is similar to that of physical meeting minutes. The online meeting minutes include the meeting time, date, location, attendee name, discussed topic, action items, and so more.

The prime difference between physical and virtual meeting minutes is the meeting platform. For example, people conduct virtual meetings through online meeting platforms such as Google Meet and Zoom.

Example of Online Meeting Minutes

The following virtual meeting was conducted among students to complete group assignments. The virtual group members held an online meeting and submitted the meeting minutes.

Online Meeting Minutes

KOC4201-1: Reputation Management
21 July 2024 / 02.00 PM

Opening
The third meeting by Group 1 was conducted on 21 July 2024 at 02:00 PM via Zoom Virtual Meeting Application.

Attendee’s list
1. Aishah Elena Binti Shaari
2. M M Kobiruzzaman
3. Raissa Ramsahye
4. Kaisar Siddique
5. Norul Ain binti Ab Mutalib

Absent list
1. Munirah binti Mohd Anuar

Activities
  • Discuss how to complete the literature review assignment perfectly.
  • Group members also discuss how to avoid plagiarism while writing the literature review and list all the ideas relevant to the assignment.
  • Dividing the task based on group members, each member will write a literature review for two topics. However, the lecturer has provided the keywords before.
  • Finally, the screenshot of the group discussion has been taken to attached to the minutes meeting.
Discussion

Firstly, each group member provided their opinion on how to complete the assignment perfectly. Secondly, group members divide the task among members to complete it on time. However, a group member has chosen the topic spontaneously based on their wish.

This meeting minute includes the list of topics and group members’ names below. The assigned person’s nickname has been mentioned at the end of the name so that we can easily understand who will complete which topic.

Literature review subtopic
Part 1
1. Perceptions of Control. (mun)
2. Maintaining quality, relationship, reputation & brand image. (Elena)
3. Reputation as an asset and measuring reputation. (Elena)
4. Reporting on corporate reputation. (ain)
5. Ownership structure in company reputation (ain)
6. Stakeholders’ trust in corporate reputation. (Raissa)
7. Reputation damage. (Raissa)

Part 2
1. Crisis and reputation relation (Kobir)
2. Causes for crises and their impact (Kobir)
3. Identifying and measuring crises (Kaisar)
4. Forming a crisis management team (Kaisar)
5. Reporting reputation crisis. (mun)
Munirah Binti Mohd Anuar could not participate in the video call due to her problem, but she has been communicating through WhatsApp during the meeting. Finally, she selected and confirmed her portion via texting on WhatsApp.

Notes

The group member will submit their respective part of the assignment by next week. For example, M M Kobiruzzaman will submit a literature review of topics Crisis and reputation relation, and Causes for crises and their impact.

Action Items
  • The task has been divided among group members spontaneously.
  • All the topics with names were listed down in Microsoft Word for submission to DR ROSMIZA BINTI BIDIN.
  • The screenshot of the meeting has been taken two times as evidence of the group discussion.

Adjournment
The meeting was adjourned at 02:00 PM as scheduled. Hence, the group chairperson, Aishah Elena Binti Shaari, declared the adjournment.
Next Meeting
Our next meeting will be held on Friday, 28 July 2024, at 02:00 PM using the same platform.
Submitted by: M M Kobiruzzaman
Attachment

Online Meeting Minutes: Virtual Meeting Minutes Sample
Virtual Meeting Minutes Sample and Example

Corporate Company Virtual Meeting Minutes Sample

Global Assistant is an international travel agency, and it helps travelers visit tourist attractions. They have a physical office in Malaysia, Singapore, and India. Therefore, top management conducts an online meeting so that all employees can join and discuss.

Online Minutes of Meeting

 Meeting title: Focus on digital marketing and confirm more clients for 2026.

Date: 10 October 2025

Time: 4:00 pm – 5:00 pm

Location: Online meeting through WhatsApp group call

Purpose:  Discuss how to motivate the sales team to increase sales of our products and achieve the yearly target.

Attendees List in Meeting

Singapore office:

  1. Shakil
  2. Farhan
  3. Tyba

Present from the Malaysia office:

  1. Shagilah
  2. Erfan
  3. Lily

Present from the India office:

  1. Kallol
  2. Nishat
  3. Al Abir

Absent List

Everyone from the top management in Singapore, Malaysia, and the India office joined this meeting, and nobody was absent.

Activities:

Initially, everyone exchanges courteous greetings and starts the discussion.

We decided that the head of each office will represent their half-yearly reports.  Therefore, Shakil from Singapore, Shagilah from Malaysia, and Kallol from the India office represented the report.

Finally, they provide their opinion on how to motivate our employees and achieve the goals.

Discussion

Mr Shakil, also managing director of the Singapore office, shows the last six months’ employee performance reports. He also expressed his expectation on how to increase the sales for next year. He suggested that we should hire a motivational speaker to provide a motivational speech for our sales representatives. Motivational messages and speech always influence employees to achieve the target.

Shagilah from Malaysia represents her coworkers’ reports, and she wants to recruit more employees. She expressed that we should recruit more sales executives to achieve the monthly target.

Kallol from the India office highlighted that we should offer extra incentives for our employees to motivate them. He also mentioned that we can award our best employee with the iPhone 17 Pro Max.

Action Items

In December, we will invite Brian Tracy to deliver a motivational speech for our sales officers. 

For the Malaysia office, we will recruit more employees for digital marketing and sales officer positions.

Our company will provide three iPhone 17 Pro Max for the best employees in Singapore, Malaysia, and India offices.

Adjournment
The meeting was adjourned at 05:00 PM as scheduled. Hence, the CEO declared the adjournment.

Next Meeting: 2 November 2025

Meeting details recorded by: Al Abir

Online meeting minutes download link- PDF Download

Minutes of Meeting Example, Elements, Types and Importance

Minutes of Meeting Example, Sample, Elements, Types & Advantages or  Importance of Meeting Minutes.

Minutes of Meeting

Meeting Minute is a written record of the meeting’s activities conducted by the company, organization, or a group of people. It is also known as the meeting notes.  Meeting minutes take note of whatever happened during a meeting. Additionally, it keeps a record of decisions taken from the discussion. Furthermore, the employee can revisit the important issue discussed in the conference. Finally, the purpose of minutes is to take notes elaborately during meeting time regarding attendance, discussion, who is responsible for which task, how to solve the problems, vision, mission, and so more. Therefore, taking minutes of meetings with specific notes is an essential part of every formal meeting discussion.

Minutes of Meeting Types

The two types of minute meetings are Physical meeting minutes or minutes of a meeting, and Online meeting minutes. Physical meeting minutes include the location and venue of the meeting where it is held. On the other hand, virtual meeting minutes include virtual meeting platforms, such as Google Meet, Zoom Meeting,  Microsoft Teams, and more. The physical meeting minutes are also known as minutes.

Minutes of Meeting Example

Meeting Minutes Template, Sample, and Format
Meeting Minutes Template and Sample

On the other hand, Online meeting minutes include the online meeting platforms in which the meeting has been conducted. Many organizations, educational institutes, and social worker groups are conducting online meetings due to the COVID-19 Pandemic. The physical and virtual meeting minutes example has been discussed here for better understanding.

Elements of Meeting Minutes

The 12 elements of meeting minutes are:

1. Company or organization name
2. Date, Time & Location
3. Opening
4. List of attendees and Absent
5. Agenda
6. Discussion
7. Note
8. Action Items
9. Adjournment
10. Submitted by
11, approved by
12. Documents.

Minutes of the Meeting need specific components that make them more meaningful. It is also known as the feature of meeting minutes. The

1. Company or Organization Name

The company name is the essential element of meeting minutes. Every minute of the meeting needs to have an exact organization name at the top of the letter, and add a logo if you have one.

2. Date, Time & Location

The precise date, time, and location are the prime components of minutes to express the profound meaning of discussion meetings.

3. Opening

For example, the regular weekly meeting of the Demigods Bullies group was called to order on 24 June 2024, 4:00 PM in room 202 in the Faculty of Modern Language and Communication.

4. List of attendees

The list of attendees includes all the participants of the meeting. For example, the members who participated in the meeting.

List of Absences

It notifies those who did not join the meeting. For example, the members who did not join the meeting discussion. It also updates and reminds members who are absent from the meeting.

5. Agenda

The agenda includes the discussion issues in the meeting. It seems like the main plan list of activities—a list of issues to be discussed at the meeting.

6. Discussion

This is similar to the agenda, but a brief discussion of the main point of the agenda. The members discuss issues briefly. Every member tries to provide their opinions.

7. Note

It is a way to keep a record of key points from the discussion. Take a record of who will do which task later. The note here implies a list of people assigned specific tasks.

8. Action Items

Based on the discussions, I sorted a few issues that must be completed within a time period. For example, how many decisions have been taken throughout the meeting discussion? In this stage, you have to follow the 5W and 1H rules to accomplish.

9. Adjournment

It is written evidence of when and how the meeting was dismissed.

10. Submitted by

It represents who writes the meeting minutes and submits them to the authority.

11. Approved by

It describes the top management individual who accepts and approves the meeting.

12. Documents

Documents refer to the items that we attach to the meeting minutes; for example, photos, Word files, and PDF files.

In conclusion, you can add some extra elements if necessary, but they should be more specific and meaningful. Above all, these components of meeting minutes will make your minutes of meeting minutes more significant.

Minutes of Meeting Elements

Elements of Minutes of Meeting
The 12 Elements of Minutes of Meeting

Minutes of Meeting Example

University students designed the following meeting minutes. The author wrote these minutes of meetings based on group meetings to complete an assignment. It was not a business meeting. However, it represents how to write business minutes.

Demigod Anti-Bullying Students Group
Minutes of Meeting
24 June 2024/ 4:00 PM

Opening
The regular weekly meeting of Demigods Bullies was called to order on 24 June 2024, 4:00 PM at room 202, Faculty of Modern Language and Communication in Universiti Putra Malaysia.

Attendees List
Kobiruzzaman, Joshua, and Samuel.

Absent List
MaXiaojie, Rania.

Agenda
Capturing photos and making a video
Active on Social media
Planning for a drama and talk show program.

Discussion

Firstly, we must create some photos and videos to view the negative impact of bullying and cyberbullying. These photos and videos will represent our activity with diverse creativity.
In addition, all group members must emphasize social media activities such as uploading photos and videos regarding bullying and cyberbullying.
Finally, we must prepare ourselves enough to perform effectively for the final program at Dewan Za’ba. Every group member will rehearse according to the script.

Notes
Kobiruzzaman will be responsible for booking the Dewan Za’ba hall room for our final program by next week.
Additionally, Joshua will print out all posters with proposals.
Samuel and Jiven will go to the departmental office to get signatures to approve these posters to hang on the boards.

Action Items
Dividing group members’ duties for the social campaign based on the negative impact of bullying and cyberbullying will be held on 29 November 2019.

Additionally, we have finalized the dress code, food, and beverages for the program.
The member has approved the program budget; therefore, everyone must deposit payment before the due date.

Adjournment
The meeting was adjourned at 6 PM by the anonymous decision of group members. Hence, the group leader declared the adjournment loudly.

Next Meeting
According to today’s meeting decision, our next meeting will be held on Tuesday, 5th November 2019, at 3 pm in the same venue.

Submitted by
The person who creates the meeting minutes. For example, M M Kobiruzzaman

Approved by
For example, the group leader’s name.

Importance of Meeting Minutes

Firstly, the meeting minutes record the exact date, time, location, and meeting activities. It is one kind of formal evidence that narrates your whereabouts. Also, it keeps clear evidence of attendees who attended and didn’t attend the meeting.

Further, it elaborates on the agenda and discussion topics, who will take responsibility, and how to solve the problem or achieve goals. Usually, group discussion doesn’t have a long attention span. So, minutes help to divert from sidetracked and facilitate staying on track.

Furthermore, minutes represent the list of action items and adjourning time precisely. Typically, the action list indicates members’ consciousness about performing their respective duties on time properly.

Finally, the minutes of the meeting state information regarding upcoming schedules with specific times and dates and carry the names who submitted and approved them. It is an alarming directive for group members to prepare for a new meeting.