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Online meeting minutes refer to an official written report of a virtual meeting’s activities. The alternative name of virtual meeting minutes is online meeting notes. The company or organization and a group of people optimize the virtual video meeting platforms to complete online meetings staying far away from each other. People conduct virtual meetings formally or informally. The organization certainly conducts virtual meetings formally to take meetings nore. The best free virtual meeting platforms are Zoom, Google Meet, Microsoft Team, and so more.
What is the virtual meeting platform?
The virtual meeting minutes and Face to Face meeting minutes represent almost the same template. However, physical meeting minutes include location and venue, whereas online meeting minutes include an online meeting platform name, Zoom, Google Meet, or Microsoft Team.
Types of Meeting Minutes
The two types of meeting minutes are physical minutes of a meeting and virtual meeting minutes. Virtual meeting minutes are the alternative name for online meeting minutes or minutes of online meetings. Meeting minutes mean physical meetings that must indicate the meeting venue. In contrast, online meeting minutes mention the virtual meeting platform name, such as Zoom, Google Meet, Microsoft team, and more.
Online Meeting Minutes Sample
Virtual Meeting Minutes Elements
The essential elements of virtual meeting minutes are company or organization name, date, time, virtual meeting platform name, opening, list of attendees, absent, agenda, discussion, note, action items, adjournment, submitted by, approved by, also documents.
Virtual Meeting Minutes Sample
It is a sample of online or virtual meeting minutes. The student of Universiti Putra Malaysia conducted this online meeting to complete the group discussion. You may also follow the structure of this meeting minutes to write your minutes.
The meeting minutes should be written on company letterhead where the company logo, URL, and contact are also visible.
The first group meeting of Group 1 was called to conduct on 2 March 2023 at 10.00 a.m. via Zoom Meeting Applications.
Online Meeting Platforms
Virtual meeting via Zoom Meeting application.
M M Kobiruzzaman,
Nur Athirah Mohamad Rashid,
Nurfatin Farzana Eddy Rizal,
Also, Srisanthiya A/P Saravanan.
For example, Nurul Aini Sofia Husin
The members performed the ice-breaking activities to know each other and become familiar.
They have constructed an organizational structure based on the member’s opinions.
Members have done brainstorming and recorded all participant’s ideas that are relevant to the business plan.
Firstly, each group member introduced themselves to break the ice between them. Actually, it is essential to know each other for team building, and it will be easy for the teammates to cooperate well in the future.
Secondly, each member had chosen their position to ensure that the company has a systematic structure of organizations. Everyone agreed with their positions as below:
Operations Manager (Srisanthiya)
Marketing, Customer Service Manager (Nurfatin Farzana)
Multimedia Manager (Nur Athirah).
Finally, the team had come out with a few suggestions of relevant businesses for the business plan. Each member should choose the best product or service they could serve, and the team decided to finalize it by next week.
Everyone should prepare relevant stands for their idea, and it should be presented at the next meeting so the team can finalize the best business for the company.
Firstly, the team has finalized the organizational structure.
Additionally, all the suggestions were listed down in the PowerPoint for everyone’s reference.
Finally, we have recorded the meeting and shared the link via the WhatsApp group.
The meeting was adjourned at 11.00 AM just after 1 hour. Hence, the group leader declared the adjournment with a closing speech.
However, 0ur next meeting will hold on Friday, 9th November 2021, at 10 a.m. using the same platform.
For example, Nur Athirah Binti Mohamad Rashid
For example, M M Kobiruzzaman
For example, a group of students at UPM has conducted a virtual meeting to discuss group assignments. So, we have attached the PDF and word files of the virtual meeting samples for better understanding.
Minutes of Meeting Example, Sample, Elements, Types & Advantages. Elements of Meeting Example. Also, The Sample of Meeting Minutes.
Minutes of Meeting
Meeting Minute is a written record of the meeting’s activities conducted by the company, organization and a group of people. It is also known as the meeting notes. Meeting minutes take note of whatever happened during a meeting. Additionally, It keeps a record of decisions taken from the discussion. Furthermore, the employee can revisit the important issue discussed in the conference. Finally, the purpose of minutes is to take note elaborately during meeting time regarding attendance, discussion, who is responsible for which task, how to solve the problems, vision, mission, and so more. Therefore, taking minutes of meetings with specific notes is an essential part of every formal meeting discussion.
Minutes of Meeting Types
The two types of minute meetings are Physical meeting minutes or minutes of meeting and Online meeting minutes. Physical meeting minutes include the location and venue of the meeting where it holds. On the other hand, virtual meeting minutes include virtual meeting platforms, such as Google meet, Zoom Meeting, Microsoft Teams, and more. The physical meeting minutes are also known as minutes.
Minutes of Meeting Example
On the other hand, Online meeting minutes include the online meeting platforms in which the meeting has been conducted. Many organizations, educational institutes, and social worker groups are conducting online meetings due to the COVID-19 Pandemic. The Best Online Meeting Platforms are Google Meet, Zoom Meeting, Microsoft Team, GoToMeeting, Skype, Cisco Webex Meetings, and so more. The physical and virtual meeting minutes example has been discussed here for better understanding.
Elements of Meeting Minutes
The 12 elements of meeting minutes are- 1. Company or organization name, 2. Date, Time & Location, 3. Opening, 4. List of attendees and Absent, 5. Agenda, 6. Discussion, 7. Note, 8. Action Items, 9. Adjournment, 10. Submitted by, 11, approved by, also 12. Documents.
Minutes of the Meeting need specific components that make them more meaningful. It is also known as the feature of meeting minutes. The
1. Company or Organization Name
The company name is the essential element of meeting minutes. Every minute of the meeting needs to have an exact organization name at the top of the letter and add a logo if you have one.
2. Date, Time & Location- The precise date, time, and location are the prime component of minutes to express the profound meaning of discussion meetings.
3. Opening- For example, The regular weekly meeting of the Demigods Bullies group was called to order on 24 October 2019, 4:00 PM in room 202 in the Faculty of Modern language and communication.
4. List of attendees- For example, the members who participated in the meeting. List of absent- For example, the members who did not join the meeting discussion. It also updates and reminds members who are absent from the meeting.
5. Agenda- It seems like the main plan list of activities.
6. Discussion- In similar to the agenda but a brief discussion of the main point of the agenda.
7. Note- Take a record of who will do which task later. The note here implies a list of people assigned specific tasks.
8. Action Items- (For example, how many decisions have been taken throughout the meeting discussion).
9. Adjournment- (Written evidence of when and how the meeting was dismissed).
10. Submitted by-
11. Approved by-
12. Documents- (For example, photo, word files, and pdf files)
In conclusion, you can add some extra elements if necessary, but they should be more specific and meaningful. Above all, these components of meeting minutes will definitely make your minutes of meeting more significant.
Minutes of Meeting Elements
Minutes of Meeting Example
Demigod Anti-Bullying Students Group
Minutes of Meeting
24 January 2023/ 4:00 PM
The regular weekly meeting of Demigods Bullies was called to order on 24 January 2023, 4:00 PM at, room 202, Faculty of Modern Language and Communication in University Putra Malaysia.
Capturing photos and Making video
Active on Social media
Planning for drama and talk show program.
Firstly, we must create some photos and videos to view the negative impact of bullying and cyberbullying. These photos and videos will represent our activeness with diverse creativity.
In addition, all group members must emphasize social media activities such as uploading photos and videos regarding bullying and cyberbullying.
Finally, we must prepare ourselves enough to perform effectively for the final program at Dewan Za’ba. Every group member will rehearse according to the script.
Kobiruzzaman will be responsible for booking the Dewan Za’ba hall room for our final program by next week.
Additionally, Joshua will print out all posters with proposals.
Samuel and Jiven will go to the departmental office to take signatures to approve these posters to hang on boards.
Dividing group members’ duties for the social campaign based on the negative impact of bullying and cyberbullying will hold on 29 November 2019.
Finalized the dress code, food, and also beverages for the program.
The member has approved the program budget; therefore, everyone must deposit payment before the due date.
The meeting was adjourned at 6 PM by the anonymous decision of group members. Hence, the group leader declared the adjournment loudly.
According to today’s meeting decision, our next meeting will hold on Tuesday, 5th November 2019, at 3 pm in the same venue.
The person who creates the meeting minute. For example, M M Kobiruzzaman
For example, the group leader’s name.
Minutes of Meeting Advantages
Firstly, the meeting minutes record the exact date, time, location, and meeting activities. It is one kind of formal evidence that narrates your whereabouts. Also, it keeps clear evidence of attendees who attended and didn’t attend the meeting.
Further, it elaborates on the agenda and discussion topics, who will take responsibility, and how to solve the problem or achieve goals. Usually, group discussion doesn’t have a long attention span. Also, members tend to be indulged in side-tracked. So, minutes help to divert from side-tracked and facilitate keeping on track.
Furthermore, minutes represent the list of action items, and adjourning time means when the meeting was dismissed. Typically, the action list indicates members’ consciousness about performing respective duties on time properly.
Finally, the minutes of the meeting state information regarding upcoming schedules with specific times and dates and carry the names who submitted and approved them. It is an alarming directive for group members to take preparation for a new meeting.